How to Organize Your Google Drive Classroom Files in Dokkio (Video Tutorial Included)

Find our video tutorial here on Tiktok! But for those who don’t enjoy videos, here is the full tutorial in steps!

1. First, we’re going to upload our local (desktop) files into Google Drive so it can sync with Dokkio (file organizing app, it’s free to use).
2. Select all the files that you want to include (or more, it doesn’t matter – Dokkio can sort it all regardless of how many files there are).
3. Refresh Dokkio’s website page to make sure all your new files are synced in your “all files” category. Here are all the files I just uploaded to Drive – I refreshed the Dokkio page and they’re all here now.

4. Create a Category Tag. If you already have one, you can skip this. But for this tutorial, if I were a teacher, I would create one category for all of my classes. So click where the arrow shows you here.

5. Name your Category – include the plural form of your name (ex: classes instead of class) to better help Dokkio’s AI find every single file you may need in said category. You may add a description to the Category, here Dokkio autofilled it for me. Then, select every single possible file type you may have in this category or just your most used ones; Dokkio will be able to cover you even if you don’t select every single file type you may have in this category anyway. Here, I’ve selected “Images”, “Videos”, “PDFs”, “Spreadsheets”, “Documents”, “Presentations”, and “Other Files”.

6. Now, we’re going to make sure Dokkio can flag the proper files for your “Class” category.
7. You can either find your files by name or browse for them – I searched “class” because all my class files have the word class in them – you can use whatever works for you here. Simply tag a couple files (I tagged two out of the 10 or 12 I had).
8. Now that I’ve tagged a couple files, Dokkio knows what I want – and has suggested 16 files for me to place into my “Class” category.
9. Naturally, since Dokkio has a brilliant AI, it got them all right – so I have selected all and click “Accept 14”. (Do not be like me and forget to click select all on the second page of files Dokkio will have for you.)
10. Now that our “Classes” Category is done, we’re going to create 4 separate tags for each of our 4 classes. Click “New Tag” here to create one.
11. You can create multiple tags at once – just click “add 3 lines” and voila. I’ve filled in my separate tags in their separate lines. When you’re done, click “Add” in the bottom corner (green button).
12. All my tags are nicely loaded. Dokkio tells me it’s automatically tagged some files into each of these categories – let’s go ahead and make sure it got them right.
13. Clicked on my “Class 1” tag – and all my class 1 files are here and none of the other classes! All done! And after the 5 minutes it took me to do this, I literally never have to do this again since Dokkio can now categorize anything further files in my Google Drive automatically into these tags and into my category. Yay!

Any questions or comments? Let us know and we’ll help you out 🙂

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Google Drive vs OneDrive

When it comes to purchasing storage space for your files, you want to make sure you get the best option.

Luckily for you, it doesn’t matter which option you’ve chosen with Dokkio, because we sync from Google Drive, OneDrive, Gmail, Box, Dropbox, Slack, Notion, and Microsoft Teams! That’s a whole lot of options.

But still, you want the most bang for your buck, so we’re here to help you decide.

The breakdown, summarized in bullet points from this article:

Google Drive:

  • File sharing + synchronization features
  • Ability to create, store, manage, and share documents across Google Workspace
  • Ability to code your own apps
  • Downloadable client able to sync folders directly from your desktop
  • Sync files across cloud storage for offline access
  • Downloadable on multiple different platforms and devices
  • Only accessible through web browsers on Desktop
  • Real-time collaboration
  • Google One: $2.99/month 200GB storage; $9.99/month 2TB; $99.99/month 10TB; $199.99/month 20TB; $299.99/month 30TB
  • Google Workspace: $6/month (Starter Plan); $20/month (Enterprise)

One Drive:

  • File syncing + collaboration features
  • Works with Microsoft Office
  • Downloadable across Windows + MacOS
  • Allows offline work
  • Real-time collaboration
  • OneDrive Basic: 5GB free storage; $1.99 per user/month 100GB
  • Microsoft 365: $6.99/month 1TB; $9.99/month 5TB
  • Microsoft 365 Business: $15 per user/month 1TB per user
  • OneDrive Business: cloud service without productivity platform; $5/user/month 1TB; $10/user/month unlimited storage

The best option is always to go with the one you feel more comfortable with. If you’ve been using Microsoft Word up until now and all Microsoft 365 Office productivity assets, you’ll probably be better off sticking to what you know, or the platform your company is using so that file types are shareable with your colleagues without any issues.

And again, no matter which platform you choose, Dokkio will still be able to organize it all for you for free, so feel free to try it out and see how much time it saves you at Dokkio!

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