Make Sure Your Cloud Drives Are Protected Against Malware

Recently, it seems that cloud applications have been the source of being an unintentional malware transfer. Whether you’re looking for anime on a Google Doc or maybe a college textbook in PDF form, you may be downloading viruses that can harm your computer and compromise your file security.

Ways attackers used to get into your system are by sending dangerous Office files to your cloud.

Affected Cloud drives include Google Drive coming in at #1 most affected, OneDrive, Sharepoint, Amazon S3, Github, and 225 others.

To read more in depth about this, visit this article here.

Ways to protect your Cloud drives against malware are:

  • Using a proper antivirus that defends against ransomware. I recommend Avast Antivirus. It also has a setting that helps you organize your hard drive and clean up your PC.
  • Updating your PC to the latest updates to ensure maximum security
  • Ad-blockers to remove infected ads and safe browsers that filter harmful links and downloads
  • Disconnecting and fixing infected devices immediately
  • Create backups for your files physically and digitally in case of disaster
  • Ignore suspicious emails and report them – i.e. phishing attempts

For more in depth ways to protect yourself, visit this article here.

As for making sure all your important files are where you need them to be easily found, remember to organize your files with Dokkio for free using our automatic file sorting system – then upload all of your important documents to a USB for backup.

As always, happy sorting!

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Productivity vs Efficiency

Often used synonymously, there is actually quite a large difference between these two words.

A lot of the time you’ll come back home from work, happy (and maybe exhausted) that you’ve had a productive day. Let’s say you organized 8,000 files today at work – certainly productive by anyone’s definition of the word. But was it efficient?

The difference between productivity and efficiency is mainly the time it takes to accomplish the same task. While organizing 8,000 files is productive, if it also took you 8 hours to do, then we can’t exactly say it was efficient.

However, on the other hand, if you organized 8,000 files in 2 hours, but half of them were in the wrong place, then while you might be considered efficient, in the end it wasn’t actually productive (or efficient, if you’re using the word correctly).

So the solution therefore seems to be to find a workflow that is both productive and efficient – no one likes to waste time on things they don’t have to do – for example, taking an elevator to go up 10 floors instead of the stairs which would take far more time (even if the latter is healthier for you).

Here at Dokkio, we created a software that is both productive and efficient – you can organize tens of thousand of files with literally the click of a button – and oftentimes, even without that click. Since Dokkio sorts your files automatically for you, it’s working hard even when you’re not working – and doing more important things like sleeping, taking care of your kids, or even just having a mental health day.

The most productive and efficient products work even when they’re not turned “on” – Google constantly backing up your files and uploading them to the Cloud, iCloud doing the same, your computer running necessary software in the background while you surf the web so you don’t have to be interrupted.

In the digital space, double-time is of the utmost importance – aka getting the most done in the least time possible so you can focus more on the things that matter to you.

Is there anything you do to maximize efficiency and productivity? What is the best program you use that maximizes both? Let us know in the comments.

As always, happy sorting!

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Free Project Management Tools for 2022 + Software

People have many ideas – specifically business ideas – but the difference between a business idea and a business plan that can come to fruition can lie within your project management tools, or the lack thereof.

Even if you’re operating a business single-handedly – for example, an Etsy business or a business that you’re operating from home, it’s a good idea to use PM to get yourself get organized for yourself, and to practice for the employees that you might have one day! (Manifestation is the first step!)

So, I’ve compiled a list of useful Project Management software for you and your team.

  1. Dokkio – of course, I have to recommend Dokkio first! Though it’s touted mainly as a file organization software, Dokkio also allows you the ability to collaborate with your teammates through the use of Google Drive and Microsoft Teams (accessible through the Dokkio app itself, without even needing to open another tab). The best part is it’s FREE! The best way to kick off the New Year is by implementing good organization habits with you and your team. So not only do you get the PM software, but you’re also able to collaborate in real time thanks to the Google Drive integration AND have said Google Drive files automatically sorted for you. Get your free account here and sign up!
  2. Asana – if you’re needing to assign tasks to your teammates or even your boss, Asana can be a powerhouse tool for managing your team’s work, projects, and online tasks. Once a task is done, you can mark it complete and you’ll get an adorable confetti/unicorn mixture fly across your screen. It’s interactive and gamifies the entire work experience. Asana is free for teams of up to 15 people, but after that it’s $10.99 per user per month with some other caveats. Find their website here.
  3. Buffer – is there anyone that enjoys waking up at 5am to post to their Instagram story because that’s when their audience is online the most? I don’t think so. Buffer allows you to schedule your social media posts for free (up to 10 a week per social media outlet) so that you don’t have to miss out on your well deserved rest! After that, you can pay to schedule more posts through Buffer. Find their website here.
  4. Google Drive – Google Drive project management is free to a certain point; after a certain amount of data and storage, you’ll have to pay. See further pricing here in our Google Drive vs One Drive comparison post! Still, this makes it to our list because almost everyone is familiar with Google and it works on virtually any platform – teachers and students use it for almost everything, as well as many workplaces. You can use Google Drive in conjunction with Dokkio to organize all your team’s files and make sure nothing gets lost!
  5. Microsoft 365– Not necessarily free if you don’t have 365, but if you do, it comes with a multitude of project management tools to help you and your teams collaborate. Again, make sure to check our Google Drive vs One Drive comparison! OneDrive allows up to 5GB of storage for all you and your team’s files – so all of your projects that go into the OneDrive might add up. Dokkio is integrated with OneDrive as well, so all your files that you keep in there will be organized and ready to go for you as well. See about Microsoft’s PM software here.

Is there a software you use that you absolutely recommend that we missed? Is there a PM software that’s worth the price? Let us know in the comments!

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GDPR Compliant Software

As we’ve said before, as more and more companies and browsers try to use your personal information to their advantage and to sell you more products, privacy is of the utmost importance these days.

With this comes GDPR compliancy. What is it? The General Data Protection Regulation is a policy set by the European Union (EU) that sets guidelines and limits the collecting of personal information from end users living in the EU. This prevents websites from collecting some of your personal information.

Even if the website is not based in or has no branches in the EU, it must comply to the EU standards for any individual living in the European Union.

GDPR forces websites to hand out data disclosures to EU visitors – websites must indicate that data is being collected and request that the end user consent to having said data be collected from them.

Other, more detailed information can be found here and here.

What this means for you is that data collected by companies that was previously a free-for-all is now being limited and you can choose to opt out (hopefully this spreads to other countries as well).

Moving on to GDPR compliant software:

  1. Dokkio: Dokkio is a file management and sorting AI software that organizes your desktop and cloud files for you – including Google Drive, Dropbox, Box, Slack, OneDrive, Notion, and Microsoft Teams. Our developers are always hard at work to ensure the best experience for you and love feedback on any type of cloud system users may want to add.
  2. Google Drive: a file storage and syncing device, Google supports GDPR compliancy efforts.
  3. Microsoft: a company related to most things computers, Microsoft states they are committed to GDPR compliance.
  4. Dropbox: a file hosting service, Dropbox states that GDPR compliance is of utmost priority and is committed to it.
  5. Slack: a business communication platform including threads, private messaging and more, Slack also states that they are GDPR compliant.
  6. Notion: a note-taking and project management software that combines your everyday work apps into one, Notion states they are committed to complying with GDPR standards.

We’re proud to say that at Dokkio, all of the platforms we use to help you organize your files are as GDPR compliant as we are – because your privacy matters.

Find us here at our website to try us out for free, and our social media here:

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Even if You’re Disorganized, Google Drive’s Update Will Force You to Organize

As seen here on TechRadar and through the original posting, Google Drive’s update will soon force you to organize your disorganized files.

Now, if you’re using Dokkio, this won’t pose much of a problem, since your files will already be organized. However, if you’re hosting the same files on multiple different platforms, Google’s update will migrate these files to “shortcuts”. What a shortcut means: only one location will be preserved for said files, and all other locations in which the same files are located will be replaced with a shortcut. Ownership and sharing permissions remain the same. A record and log of these changes can be viewed by admins in the admin audit log.

Google hopes that this will ease understanding of the structure of files, but of course, everyone organizes differently, so this may not sound like a good idea to you.

Admins will be notified several weeks before the migration in their domain, starting in early 2022. So you have some time, but not much. Admins will also be able to select when shortcuts are created in shared folders.

As for Google Workspace users, you will not be receiving the same notification – so best to get on it now!

Google Drive users will see a banner notification, but not be required to take any further action, as the migration will be automatic.

TLDR: Files and folders stored in multiple folders in Google Drive will be changed to shortcuts. This shouldn’t impact much, but if you’ve got the same files in a bunch of different locations, you might want to get Dokkio (for free!) and figure that out sooner rather than later!

Dokkio’s Website

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Google Drive vs OneDrive

When it comes to purchasing storage space for your files, you want to make sure you get the best option.

Luckily for you, it doesn’t matter which option you’ve chosen with Dokkio, because we sync from Google Drive, OneDrive, Gmail, Box, Dropbox, Slack, Notion, and Microsoft Teams! That’s a whole lot of options.

But still, you want the most bang for your buck, so we’re here to help you decide.

The breakdown, summarized in bullet points from this article:

Google Drive:

  • File sharing + synchronization features
  • Ability to create, store, manage, and share documents across Google Workspace
  • Ability to code your own apps
  • Downloadable client able to sync folders directly from your desktop
  • Sync files across cloud storage for offline access
  • Downloadable on multiple different platforms and devices
  • Only accessible through web browsers on Desktop
  • Real-time collaboration
  • Google One: $2.99/month 200GB storage; $9.99/month 2TB; $99.99/month 10TB; $199.99/month 20TB; $299.99/month 30TB
  • Google Workspace: $6/month (Starter Plan); $20/month (Enterprise)

One Drive:

  • File syncing + collaboration features
  • Works with Microsoft Office
  • Downloadable across Windows + MacOS
  • Allows offline work
  • Real-time collaboration
  • OneDrive Basic: 5GB free storage; $1.99 per user/month 100GB
  • Microsoft 365: $6.99/month 1TB; $9.99/month 5TB
  • Microsoft 365 Business: $15 per user/month 1TB per user
  • OneDrive Business: cloud service without productivity platform; $5/user/month 1TB; $10/user/month unlimited storage

The best option is always to go with the one you feel more comfortable with. If you’ve been using Microsoft Word up until now and all Microsoft 365 Office productivity assets, you’ll probably be better off sticking to what you know, or the platform your company is using so that file types are shareable with your colleagues without any issues.

And again, no matter which platform you choose, Dokkio will still be able to organize it all for you for free, so feel free to try it out and see how much time it saves you at Dokkio!

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How to Prevent Cross-Site Leaks (XS Leaks) Attacks on Modern Web Browsers

Protecting your files and your privacy is a very serious matter. As you may have read here on Hacker News, there are apparently 14 new types of data leakage amongst different sites.

The modern web browsers affected currently include Mozilla Firefox, Google Chrome, Microsoft Edge, Safari, Opera, and Tor Browser.

The bug uses these browsers to allow a malicious website to glean personal data while you go about browsing other websites, allowing these hackers to see much of your personal info without you even knowing about it.

So, how to prevent this? Recommendations are to deny all messages/events from any website unless you are sure it is trustworthy. Restrict cookie, data, and other access websites may have to your info.

It is difficult to prevent completely as the problem lies on the browser/website’s end and its tracking allowances, however you can mitigate it by using extra secure browsers such as Mojeek, Searx, Swisscows, Qwant, DuckDuckGo, Brave, and others.

This is why we at Dokkio always maintain the utmost security in your files so you can rest safe in knowing that all of your files are always private and stay personal to you.

Visit us here to learn more or sign up for free now!

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Update! Dokkio now includes Microsoft Teams

Nobody asked, we listened. Just kidding – quite a few people and businesses asked for Microsoft Teams to be included in Dokkio!

All support, teams and channels are fully integrated, everything except for “shares”!

Now you can do everything you did in MT in Dokkio, but more organized and neatly.

Have you tried our new feature out yet? Thoughts and comments? Let us know in the comments!

How to Prevent Google Cloud Accounts Being Used by Hackers to Mine Cryptocurrency

You may have recently read here about compromised Google Cloud accounts being used to mine cryptocurrency.

In simple layman terms, hackers are exploiting Google accounts with no passwords or weak passwords to get inside the account easily, and then do what they wish with your account.

In some cases, they use the account to hike up Youtube views on a video, or install malware (6%), or mine for cryptocurrency (86%). No matter what their motive or purpose is, the good news is there are many ways to protect your account.

How to prevent it? Simply by strengthening your password or adding a password to your Google account. In most cases, this was the weak link that allowed hackers to be able to enter the Google accounts. (48% of the time). Passwords with letters, numbers, and symbols are the strongest – like “Puppy210!” If you have trouble remembering your passwords, we suggest writing it down in either a notebook or somewhere in your notes on your computer so it cannot be lost.

The other times the hackers were able to enter the Google account can be attributed to third-party software installed in the Cloud (26%) and Github credentials being leaked (4%).

To make sure your information is not stolen, never click on links from people you don’t know, or accounts that seem strange. Always check the URL and email user account of the person emailing you – Instagram/Gmail/Tiktok/Twitter etc will never send you a message asking you for your password and username.

To read more in depth, please visit the above link for the original article.

Here at Dokkio, we value your privacy and ensure that your login information and account is safe using multiple privacy practices and standards – we are also GDPR compliant. Questions or comments? Please comment here or visit us at our website.

Please follow us for more news and updates!

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Dokkio 2021 User Survey – Enter to win a $150 Amazon Gift Card

We are currently conducting our end-of-year survey to hear feedback from our users about how you use Dokkio and how we can improve the product in 2022.

By completing the survey, you will be automatically entered to win a $150 Amazon Gift Card.

Additionally, if you schedule and complete a 30 minute Zoom call with our team to expand on your feedback and answer some questions, we will enter your name a second time — doubling your chance to win!

You can complete the survey by following the link below:

Complete the Dokkio User Survey