Announcing Dokkio Sidebar’s 5-Star Rated NEW Multi-Search Feature for Organizing Your Files!

We are excited to announce a big new enhancement to our Dokkio Sidebar browser extension – Dokkio MultiSearch.Sidebar, Dokkio’s Google Chrome extension, now notices when you search in Dropbox, Gmail, Google Drive, or OneDrive – and then runs a parallel search across ALL your content sources connected to Dokkio.What does this mean? Imagine you’re looking for a “Tesla” related file in your Dropbox account. Dropbox may give you some results, but what if the “Tesla” file you’re looking for wasn’t in Dropbox like you thought? Maybe it was shared in Slack, attached to an email in Gmail, or stored in Google Drive. You might even be signed into the wrong Dropbox account!Sidebar’s Multi-Search feature eliminates guesswork and wasted time by detecting what you’re looking for and searching across all your sources – so you can find what you’re looking for instantly.The best part? You don’t have to leave your current page – Sidebar works while you’re browsing any of your storage platforms on the web, or even conducting a Google search!Here’s a quick video on how it works!So far, Multi-Search enhances searches in OneDrive, Gmail, Google Drive, Dropbox, Box, Google web search, and HubSpot – and we plan to keep expanding that list.If you’re unfamiliar with Sidebar, it’s our super-charged Chrome extension that offers you following benefit:

  • When reading or writing an email or doc, Sidebar offers relevant files and info to embed or attach while you’re writing blogs, emails, or just reading an email on your computer.
  • When editing or reviewing a Google Doc or Notion page, Sidebar lets you easily search and link files, or look up business data
  • When doing web research, Sidebar analyzes each page and shows how it relates to companies, people, or topicsof interest

And now:

  • While searching in popular web apps, Sidebar lets you focus on what you’re seeking, and not where it lives

If you’ve already got Sidebar, great! It will update with our new feature automatically. If not, you can download it HERE to stop the guesswork and time wasting.Have any feedback on Sidebar, MultiSearch or Dokkio in general? Let us know in the comments or email support@dokkio.com!As always, happy organizing!

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Dokkio Sidebar MultiSearch 

Dokkio Sidebar

Access online files and knowledge while working inside tools like Google Docs, Gmail and Notion.

Our Product Hunt Launch for the Best File Organization and Cloud Syncing App of 2022

Now that it’s been a week since our successful Product Hunt launch, we’d like to do a post thanking everyone for all the support and upvotes that helped us become #2 Product Hunt launch of the day on April 13, 2022!

This was, obviously, our very first launch and we couldn’t be more thrilled and excited about how many people support us and our project – a free file organization app to help you organize your cloud files and your local files!

To all our new users, welcome! If you have any questions, you can always contact support@dokkio.com or head on over to our subreddit and join us in discussions there.

To all our old users, thank you for sticking by us! We couldn’t have made this happen without you. Thank you for continuing to learn and grow with us, and we’re super excited about everything that’s to come in the future so we can make file organization even easier!

Happy sorting!

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Transfer Files from Windows To Mac

Transferring files from one program to another is a HUGE pain. So if you’re wanting to transfer files without the headache and having to send things through your Gmail and cluttering up your workspace, this is for you.

How to transfer files easily from Windows to Mac and back:

  1. Download Dokkio. Dokkio is a file-sorting app that lets you sync all your clouds together – this basically means your OneDrive, Box, Dropbox, Google Drive, Microsoft Teams and local files can all live together in one place.
  2. Sync all your clouds and local files.
  3. Profit. Since your files are now all connected, as soon as you log into Dokkio on any computer anywhere, you’ll have access to ALL your files regardless of whether they’re on a Windows or Mac computer back home or at work. This will save you TONS of time, trust me. I use this in my daily life.

So if you’re looking for a file manager to organize your google drive files, an app for your document organization, or even just how to organize your Gmail, this is the app for you. Set up the organization categories once, and never again – Dokkio will categorize the rest while you sleep, eat, or vacation.

Happy sorting!

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Google Drive: How To Use

There are many methods to using google drive. Before we dive in, remember that before you start using Google Drive voraciously, you’re going to want to download Dokkio so that you can find and organize all the files you’re about to add.

So, here’s a short guide on how to use it:

  1. How to Find Google Drive: here is a link. It can also be found in the Google play store on your phone under “Google Drive”.
  2. How to share a folder in Google Drive: go to the folder you want to share, then right click, and click share. Then, type in the person you want to share the folder with under “People”. You can also choose if you’d like the person to be able to edit the folder or just view it. Then click “send”. Done!
  3. How much storage is there for free in Google Drive? 15GB of free storage is the Google Drive GB limit. After that, you’ll have to pay.
  4. How can you sync Google Drive and OneDrive? You can sync both of these Cloud powerhouses with Dokkio. You can also sync Box, Dropbox, and Microsoft Teams in the Dokkio app for free.
  5. Are there any free Google Drive Calendar Templates? Absolutely. Here is a link to one.
  6. Is Google Drive secure for tax documents? Yes, as long as no one else knows your Gmail passwords. Google file encryption is powerful and encrypts your files at every step of the storing and sharing process. However, if you’re paranoid about hackers, you may want to invest in a more highly-encrypted file keeping program.
  7. Can Google Drive unzip files? Yes. Right-click the file you’d like to unzip, click “zip extractor”, authorize the zip extractor, and then extract. Then, click on the “view files” button to view your unzipped files.
  8. Google Drive vs Google Docs? You can store Google Docs in Google Drive – Google Drive is simply a place to store your files and share your files.
  9. Are Google Drive files safe? Not all files are safe inherently because they’re Google Drive files, so you should still be careful when downloading unknown files online. However, your own Google Drive files are relatively safe.
  10. How many photos can Google Drive hold? However many photos until you reach 15GB. After that, you have to pay.

After you’ve started using Google Drive, don’t forget to organize it all with Dokkio – it’s MUCH easier than trying to organize in Google Drive alone.

Happy sorting!

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Eat the Frog Technique: A Productivity Tool

There’s a ton of productivity techniques out there.

But what is the best?

The truth is, there is no one tool that works best for everybody. That being said, let’s get into the “Eat the Frog” technique.

Eat the Frog technique basically means to do that task you’ve been putting off forever before anything else – hence eating the “frog”, aka the worst part of your day and most annoying thing you have to do.

While this is a great technique, if you’ve got ADHD, this is NOT the technique for you. Having ADHD means executive dysfunction a lot of the time, and the mindset of “just do it” is not going to cut it here.

If you have ADHD and still choose to do this technique, here’s a tip:

  1. Forget everything else. Literally. Open up a whole new browser tab or Chrome profile so you don’t get distracted, and open whatever it is you need to do in that browser or whatever app you need. DO NOT let yourself close out of that tab UNTIL the task is finished.

2. The second you minimize that window or app you’re using, the longer it will take you to start it up again. Most of the time, the task will take you far less long than you expect.

3. If you find yourself stuck, remind yourself that it’s okay to ask for outside help – and you can happily tuck this task away until that help is received. Eating the frog is not only about doing the worst thing first so you can get it over with, it’s also about doing it in a smart and efficient way. What’s better, working on other menial tasks while you wait for assistance, or trying to work through the answer yourself for 2 hours and end up burnt out and frustrated?

4. Even if you don’t think you can find outside assistance to help yourself with a task, just remember that there’s tons of communities online you can take resources from, like Reddit. We at Dokkio have a productivity and file organization subreddit you can join here. There, you can ask the community any questions regarding productivity, files, and Dokkio.

If your eat the frog task includes organizing files, here’s a reminder Dokkio can do that for you in 5 minutes for free.

Have you tried the Eat the Frog technique? Does it work for you? Let me know!

Happy sorting!

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An Alternative to Notion

If you’re looking for something a little less intensive than Notion, we’ve compiled a small list of alternatives for you.

Notion is a great all in one workspace, so naturally, the alternatives for Notion are, too!

The first alternative to Notion app is:

  1. Figma design – if you’ve used Notion extensively and have already figured out how it works and thought it was easy, Figma is great and allows you to delve even deeper into graphic design. In Figma, you can create logos, website, designs, and much more. Really, the sky is the limit. Plus, it’s free!
  2. Canva – Another app similar to Notion, but much simpler to use, is Canva. Canva is great if you just want templates that are pre-made so you can create your brand logo, website graphics, or anything else you want!
  3. Dokkio – Dokkio is a file-sorting program that syncs all your files from Notion, Dropbox, Box, Slack, Google Drive, OneDrive, Microsoft Teams and Gmail automatically so you don’t have to – and you can have all your files live in the same place. This allows its AI to automatically sort and categorize your files from any of your clouds without you having to lift a finger. So while you can’t exactly do graphic design in Dokkio, it’s a great tool for productivity and a great team collaboration productivity app. It also comes with a Sidebar Chrome extension so that you can highlight any text in your internet browser and the Sidebar app will show you a list of relevant files.

Have you used any of these? What’s your favorite productivity app?

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The Best File Organizer for Mac and Windows (2022)

The best free productivity app to organize your files in Mac and Windows is Dokkio.

If you’re looking for a google productivity app or apple productivity app, Dokkio works on both! Download it from any computer anywhere. The best part is if you left a file on your Mac computer but need to access that same file from your work Windows computer – if it’s a file in the Dokkio app, you can 100% access it. No need to go home to get it.

Since Dokkio is an all in one productivity app, it also works as a file sharing app. It allows you share files directly to your teammates without having to send annoying links – and you can use Google apps and Microsoft apps directly in the Dokkio app without having to open another tab – for example: need to open a Google Doc? No problem – do this right from your Dokkio homepage. Once you’ve created your file, it’s automatically shared to your team (as long as the folder is a shared team folder).

Dokkio’s personal productivity app also organizes and sorts your files for you via AI – the more you use Dokkio, the more the AI adapts to where you’d place your files normally (within tags and categories) and its file sorting of your cloud and local files becomes even more accurate.

Dokkio also has a tool called Sidebar – a free Chrome extension – that works with the Notion productivity app, Slack, Twitter, and anything else you may use for work.

Looking to download Notion?

Everybody knows Notion is a graphic design powerhouse – although its interface may be a bit complicated for some people, its app is revered by many.

Before you download Notion here, make sure you also download Dokkio. When you use Notion for making to-do lists, files, documents, or your own graphics – you’re going to need to be able to access those files immediately.

Sure, you can look at the file name you put in Notion, but you can’t access it unless you go and look it up yourself. That sucks and it’s a huge waste of your time. With the free Dokkio Sidebar Chrome app, Dokkio Sidebar can see what you’re writing in Notion and offer up relevant files you can then click on INSTANTLY. It’ll bring you to the file’s home in the Dokkio app – again, all for free, and instantaneous.

Here’s an example of how it works – Entrepreneur and Investing Expert Chris Yeh on Twitter was using Notion when Dokkio Sidebar immediately pulled up relevant files for him to use:

Thus making his life a WHOLE lot easier. Dokkio is about finding any file instantly and easily – no more archaeological digging through files upon files and wasting your time.

So go ahead and download Notion and explore – but don’t forget to download Dokkio with it!

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Organizing Expert Marie Kondo: How to Kondo Your Computer Files

Marie Kondo’s organizing lessons basically boil down to one main point: take what sparks joy, and leave what doesn’t – a simple, yet extremely effective way of thinking.

You may be thinking that this way of thinking isn’t possible with your files, because files are inherently boring and it’s not like you can delete work files, hello!

While it’s true that you may not be able to delete your boring work files, this doesn’t mean you have to groan every time you open your downloads folder. You too can be free from the non-joy-sparking files.

How to do it:

  1. Separate profiles. First off, it’s a really great idea to have two separate computers. One for work, and one for personal things. This may not be economically feasible (or very storage friendly), so if that doesn’t jive with you – you can also create separate profiles right within your Chrome browser!
    1. Creating separate profiles within your browser allows you to separate work and play – if you’ve got all your work tabs open in the same profile and window as your Instagram and personal email tabs, things can get confusing very quickly and your mind can feel cluttered.
    2. This also allows you to save time from logging in to work-related websites over and over again – just login once in your work profile, and then just open it up the next day and go! No need to log out of your personal Facebook and log in to your business one.
  2. Get rid of old files. You may want to do this by connecting all your Clouds to Dokkio (it’s free) and then organizing your files from oldest to newest, and then deleting the oldest files – if you don’t need them anymore. Without Dokkio, this might take you anywhere from 1 hour to 8 hours or more – with Dokkio, you don’t have to login to each Cloud (OneDrive, Google Drive, Dropbox, Box, Microsoft Teams) and delete files one by one.
    1. You can also order files in your computer by order of most to least amount of storage – delete higher-ticket storage items first! It helps clear up your computer faster.
    2. Sometimes, we have photos or old drawings we’re reluctant to let go of, because we “might use that again”. But the truth is, you’re not, and it’s taking up space. Either put it on a USB you can then lose and forget about, or delete them.
  3. Put all files that do not spark joy in a separate folder. Again, separate work and play. Your play folder can be as disorganized as you’d like, but make sure your work folder is properly organized so as to maximize efficiency and not waste time – ex: work -> old projects; taxes; current projects; to-do list. The list goes on and you can tweak this to your liking – everyone organizes differently in their head! Make sure to do something that works for you.
    1. If it’s a super old work file, chances are you can load it onto a USB and place it in your office, where it is then totally not your fault if it is lost, because it was definitely on your desk so someone else must have moved it. Years from now, instead of treasure chests filled with gold, archaeologists will be finding old desk drawers filled with Ye Old USB drives.
  4. Decorate your computer/desk. This is a small one, but it can have an impact! If you’re working in the dingiest setting, it’s not going to be easy to get in the working mentality and it can be hard to get started. Make your work space a designated spot and organize/decorate it in a way that pleases you and sparks joy when you see it! Make Marie proud.

That’s it! Make sure to use Dokkio to speed all this up for free and use its AI to organize your files even while you’re sleeping. The more files in your Cloud and Dokkio, the less files in your local file folder cluttering up your computer and making you miserable.

Happy sorting!

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How to be More Productive at Work

The best way to be more productive at work is to make sure your productive apps are keeping you efficient and effective along with keeping track of your focus.

With this in mind, let’s make sure you’ve got the best productivity apps under your belt.

  1. Dokkio – Dokkio is a free productivity app that combines Word, Google Drive, Box, Slack, Dropbox, and local files all in one place – you can create new files from these different apps all in the Dokkio app as well. No need to open up more tabs!
    • Dokkio also organizes your files with AI and sorts them automatically, even while you’re sleeping. The less time you spend on organizing your files, the better.
    • Comes with a Sidebar Chrome extension that allows you to highlight any text you’re writing (like in Notion or in Figma) and suggests relevant files for you to click and link back to – saving you the time of looking any files up!
    • Ability to share files immediately with Team Members when you create files in a shared folder

2. Notion – A great productivity app that opens in your browser and allows you to create different templates and documents to better organize things like task lists, journals, reading list, homepage – the list goes on! The great thing about Notion is how much it lets you personalize every file that you make – and Sidebar works great with Notion, so don’t forget to use these two in conjunction for best efficiency!

3. Asana – Asana can be great when delegating tasks out to multiple employees, and it does a great job of gamifying the whole app in your browser – from sparkles and flying unicorns when you click on “complete task”. It’s also great for writing short to-do lists.

For productivity tips (mental state):

  1. Take breaks. If you don’t take a break when you’re stressed or tired, absolutely nothing will get done, and if it does – it probably won’t be good. Remember that if you don’t give yourself time for breaks, your body will eventually take a break for you, and you will be out of commission for much longer than the short original break would be.
  2. Place all your work tabs in one browser. This is easy to do in Chrome – simply select all your work tabs and right click “move tabs to new window”. It’s important to separate work tabs and personal tabs – having both at once can get confusing and reduce your focus!
  3. Try to do one task at a time. The best use of your time is starting and completing one task at a time – but sometimes working with a team can make completion difficult if you’re waiting on a response before task completion. In this case, make a note that the task is unfinished and move on. At the end of the new task, you can go back to the original task if the needed response has come!
  4. Work at your best hours. There is no need to force yourself to get up at 5am if you do not have to – if you are lucky and your work hours are flexible and you find you are more of a night person and more productive once the sun has set – then live out your vampire dreams! You’ll be far more efficient when you’re fully awake than if you’re drudging through all your tasks.
  5. Give yourself a reward after a certain amount of tasks. If you get to go get yourself a $6 coffee at the end of a task, you’re far more likely to finish it quickly (and hopefully well) – and be in a better mood when you’re done! Pavloving yourself is always a good idea. Humans love rewards.
  6. Get rid of distractions. This can involve an array of things – such as ordering food instead of cooking because you don’t have the time or you hate cooking, putting your dog in another room while you focus on completing a task until you need a break, separating yourself from roommates when you know you’re likely to talk and get distracted until you’ve completed your work, you get the idea. Though this may not be possible for everyone, at least make everyone aware that you are working and need as little distraction as possible.
  7. Make sure you enjoy the work you’re doing. Working may not always be the most exciting thing in the world, but if you’re working at a job you completely hate, you’re far less likely to get anything done – especially when your mood is in the gutter. It’s extremely important for one’s mental health to try and get the best job they can – and if you’re not currently in a job you enjoy or can stand, it’s always a good idea to go out and apply for more and find a job that can better suit you and your lifestyle. You don’t always have to be stuck in the same place.
  8. Set goals for yourself. Humans work best when we have something to look forward to – whether that’s a vacation, staycation, promotion at work, getting to see family – it can be anything and the sky is the limit. Maybe your goal is to get your own apartment or move states – maybe your goal is to open your own business! As long as you can envision some dreams for yourself, you’ll be able to keep going. Just remember to keep following your dreams.

For concrete productivity tips, try these:

  1. Time-blocking: Block out time slots for all your duties for the day. Even if you don’t adhere strictly to the slots, just having a general idea of what to do and when to do it can be beneficial.
  2. 5-minute rule: Starting tasks can suck. To make it more palatable, simply do 5 minutes of any task that you don’t want to start and then you can take a 5 minute break – you’ll find that often times, you’ll complete the task before either the 5 minutes are up or the task wasn’t as bad as you made it out to be in your head and you’re willing to finish it now. Either way, yay!
  3. Don’t allow your meetings to get too conversational. Depending on how many times you meet a week with coworkers, this can really eat into your productivity time. Learn to cut people short if they’re going on a long-winded tale in a kind way, and re-route the conversation back to the work at hand. This may have to happen several times in one meeting but it’s worth it for the time saved.
  4. Work in one place consistently. Having your laptop or computer already set up and ready to go is a great way to just jump into the tasks you have for the day. Nobody wants to spend 15 minutes setting their computer up with their charger and mouse, opening 10 tabs and logging into everything. I take the lazy way out everyday and keep my tabs continuously open in another browser and exit everything during the weekend for my own sanity. I recommend this as well.
  5. Communicate frequently with teammates. It is better to ask now and have something repeated than to try and do something yourself, only to find out that your time was wasted because you performed the task wrong due to not asking someone else how to do it – you get the picture. Even if a coworker is annoyed at having to answer a question for the 5th time, it pales in comparison to the annoyance they’ll feel if you make the project lag behind by 5 days due to a misunderstanding.

Any other productivity tips? Let us know in the comments!

Don’t forget to download Dokkio for free on your way out, and happy sorting!

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