Dokkio will be unavailable for a short time (expected 20 minutes) for a major database upgrade on February 25 starting at 10pm PST (1am EST on Feb 26).
Our goal is 100% uptime with no scheduled downtime, but in this case, the downtime makes our upgrade process much easier. We’ve tried to minimize any disruption by scheduling this in the middle of a weekend night (in the U.S.), but we apologize for any inconvenience that it causes.
We are excited to announce a big new enhancement to our Dokkio Sidebar browser extension – Dokkio MultiSearch.Sidebar, Dokkio’s Google Chrome extension, now notices when you search in Dropbox, Gmail, Google Drive, or OneDrive – and then runs a parallel search across ALL your content sources connected to Dokkio.What does this mean? Imagine you’re looking for a “Tesla” related file in your Dropbox account. Dropbox may give you some results, but what if the “Tesla” file you’re looking for wasn’t in Dropbox like you thought? Maybe it was shared in Slack, attached to an email in Gmail, or stored in Google Drive. You might even be signed into the wrong Dropbox account!Sidebar’s Multi-Search feature eliminates guesswork and wasted time by detecting what you’re looking for and searching across all your sources – so you can find what you’re looking for instantly.The best part? You don’t have to leave your current page – Sidebar works while you’re browsing any of your storage platforms on the web, or even conducting a Google search!Here’s a quick video on how it works!So far, Multi-Search enhances searches in OneDrive, Gmail, Google Drive, Dropbox, Box, Google web search, and HubSpot – and we plan to keep expanding that list.If you’re unfamiliar with Sidebar, it’s our super-charged Chrome extension that offers you following benefit:
When reading or writing an email or doc, Sidebar offers relevant files and info to embed or attach while you’re writing blogs, emails, or just reading an email on your computer.
When editing or reviewing a Google Doc or Notion page, Sidebar lets you easily search and link files, or look up business data
When doing web research, Sidebar analyzes each page and shows how it relates to companies, people, or topicsof interest
While searching in popular web apps, Sidebar lets you focus on what you’re seeking, and not where it lives
If you’ve already got Sidebar, great! It will update with our new feature automatically. If not, you can download it HERE to stop the guesswork and time wasting.Have any feedback on Sidebar, MultiSearch or Dokkio in general? Let us know in the comments or email firstname.lastname@example.org!As always, happy organizing!
Now that it’s been a week since our successful Product Hunt launch, we’d like to do a post thanking everyone for all the support and upvotes that helped us become #2 Product Hunt launch of the day on April 13, 2022!
This was, obviously, our very first launch and we couldn’t be more thrilled and excited about how many people support us and our project – a free file organization app to help you organize your cloud files and your local files!
To all our new users, welcome! If you have any questions, you can always contact email@example.com or head on over to our subreddit and join us in discussions there.
To all our old users, thank you for sticking by us! We couldn’t have made this happen without you. Thank you for continuing to learn and grow with us, and we’re super excited about everything that’s to come in the future so we can make file organization even easier!
Transferring files from one program to another is a HUGE pain. So if you’re wanting to transfer files without the headache and having to send things through your Gmail and cluttering up your workspace, this is for you.
How to transfer files easily from Windows to Mac and back:
Download Dokkio. Dokkio is a file-sorting app that lets you sync all your clouds together – this basically means your OneDrive, Box, Dropbox, Google Drive, Microsoft Teams and local files can all live together in one place.
Sync all your clouds and local files.
Profit. Since your files are now all connected, as soon as you log into Dokkio on any computer anywhere, you’ll have access to ALL your files regardless of whether they’re on a Windows or Mac computer back home or at work. This will save you TONS of time, trust me. I use this in my daily life.
So if you’re looking for a file manager to organize your google drive files, an app for your document organization, or even just how to organize your Gmail, this is the app for you. Set up the organization categories once, and never again – Dokkio will categorize the rest while you sleep, eat, or vacation.
There are many methods to using google drive. Before we dive in, remember that before you start using Google Drive voraciously, you’re going to want to download Dokkio so that you can find and organize all the files you’re about to add.
So, here’s a short guide on how to use it:
How to Find Google Drive: here is a link. It can also be found in the Google play store on your phone under “Google Drive”.
How to share a folder in Google Drive: go to the folder you want to share, then right click, and click share. Then, type in the person you want to share the folder with under “People”. You can also choose if you’d like the person to be able to edit the folder or just view it. Then click “send”. Done!
How much storage is there for free in Google Drive? 15GB of free storage is the Google Drive GB limit. After that, you’ll have to pay.
How can you sync Google Drive and OneDrive? You can sync both of these Cloud powerhouses with Dokkio. You can also sync Box, Dropbox, and Microsoft Teams in the Dokkio app for free.
Are there any free Google Drive Calendar Templates? Absolutely. Here is a link to one.
Is Google Drive secure for tax documents? Yes, as long as no one else knows your Gmail passwords. Google file encryption is powerful and encrypts your files at every step of the storing and sharing process. However, if you’re paranoid about hackers, you may want to invest in a more highly-encrypted file keeping program.
Can Google Drive unzip files? Yes. Right-click the file you’d like to unzip, click “zip extractor”, authorize the zip extractor, and then extract. Then, click on the “view files” button to view your unzipped files.
Google Drive vs Google Docs? You can store Google Docs in Google Drive – Google Drive is simply a place to store your files and share your files.
Are Google Drive files safe? Not all files are safe inherently because they’re Google Drive files, so you should still be careful when downloading unknown files online. However, your own Google Drive files are relatively safe.
How many photos can Google Drive hold? However many photos until you reach 15GB. After that, you have to pay.
After you’ve started using Google Drive, don’t forget to organize it all with Dokkio – it’s MUCH easier than trying to organize in Google Drive alone.
There’s a ton of productivity techniques out there.
But what is the best?
The truth is, there is no one tool that works best for everybody. That being said, let’s get into the “Eat the Frog” technique.
Eat the Frog technique basically means to do that task you’ve been putting off forever before anything else – hence eating the “frog”, aka the worst part of your day and most annoying thing you have to do.
While this is a great technique, if you’ve got ADHD, this is NOT the technique for you. Having ADHD means executive dysfunction a lot of the time, and the mindset of “just do it” is not going to cut it here.
If you have ADHD and still choose to do this technique, here’s a tip:
Forget everything else. Literally. Open up a whole new browser tab or Chrome profile so you don’t get distracted, and open whatever it is you need to do in that browser or whatever app you need. DO NOT let yourself close out of that tab UNTIL the task is finished.
2. The second you minimize that window or app you’re using, the longer it will take you to start it up again. Most of the time, the task will take you far less long than you expect.
3. If you find yourself stuck, remind yourself that it’s okay to ask for outside help – and you can happily tuck this task away until that help is received. Eating the frog is not only about doing the worst thing first so you can get it over with, it’s also about doing it in a smart and efficient way. What’s better, working on other menial tasks while you wait for assistance, or trying to work through the answer yourself for 2 hours and end up burnt out and frustrated?
4. Even if you don’t think you can find outside assistance to help yourself with a task, just remember that there’s tons of communities online you can take resources from, like Reddit. We at Dokkio have a productivity and file organization subreddit you can join here. There, you can ask the community any questions regarding productivity, files, and Dokkio.
If your eat the frog task includes organizing files, here’s a reminder Dokkio can do that for you in 5 minutes for free.
Have you tried the Eat the Frog technique? Does it work for you? Let me know!
If you’re looking for something a little less intensive than Notion, we’ve compiled a small list of alternatives for you.
Notion is a great all in one workspace, so naturally, the alternatives for Notion are, too!
The first alternative to Notion app is:
Figma design – if you’ve used Notion extensively and have already figured out how it works and thought it was easy, Figma is great and allows you to delve even deeper into graphic design. In Figma, you can create logos, website, designs, and much more. Really, the sky is the limit. Plus, it’s free!
Canva – Another app similar to Notion, but much simpler to use, is Canva. Canva is great if you just want templates that are pre-made so you can create your brand logo, website graphics, or anything else you want!
Dokkio – Dokkio is a file-sorting program that syncs all your files from Notion, Dropbox, Box, Slack, Google Drive, OneDrive, Microsoft Teams and Gmail automatically so you don’t have to – and you can have all your files live in the same place. This allows its AI to automatically sort and categorize your files from any of your clouds without you having to lift a finger. So while you can’t exactly do graphic design in Dokkio, it’s a great tool for productivity and a great team collaboration productivity app. It also comes with a Sidebar Chrome extension so that you can highlight any text in your internet browser and the Sidebar app will show you a list of relevant files.
Have you used any of these? What’s your favorite productivity app?
The best free productivity app to organize your files in Mac and Windows is Dokkio.
If you’re looking for a google productivity app or apple productivity app, Dokkio works on both! Download it from any computer anywhere. The best part is if you left a file on your Mac computer but need to access that same file from your work Windows computer – if it’s a file in the Dokkio app, you can 100% access it. No need to go home to get it.
Since Dokkio is an all in one productivity app, it also works as a file sharing app. It allows you share files directly to your teammates without having to send annoying links – and you can use Google apps and Microsoft apps directly in the Dokkio app without having to open another tab – for example: need to open a Google Doc? No problem – do this right from your Dokkio homepage. Once you’ve created your file, it’s automatically shared to your team (as long as the folder is a shared team folder).
Dokkio’s personal productivity app also organizes and sorts your files for you via AI – the more you use Dokkio, the more the AI adapts to where you’d place your files normally (within tags and categories) and its file sorting of your cloud and local files becomes even more accurate.
Dokkio also has a tool called Sidebar – a free Chrome extension – that works with the Notion productivity app, Slack, Twitter, and anything else you may use for work.
Everybody knows Notion is a graphic design powerhouse – although its interface may be a bit complicated for some people, its app is revered by many.
Before you download Notion here, make sure you also download Dokkio. When you use Notion for making to-do lists, files, documents, or your own graphics – you’re going to need to be able to access those files immediately.
Sure, you can look at the file name you put in Notion, but you can’t access it unless you go and look it up yourself. That sucks and it’s a huge waste of your time. With the free Dokkio Sidebar Chrome app, Dokkio Sidebar can see what you’re writing in Notion and offer up relevant files you can then click on INSTANTLY. It’ll bring you to the file’s home in the Dokkio app – again, all for free, and instantaneous.
Here’s an example of how it works – Entrepreneur and Investing Expert Chris Yeh on Twitter was using Notion when Dokkio Sidebar immediately pulled up relevant files for him to use:
Thus making his life a WHOLE lot easier. Dokkio is about finding any file instantly and easily – no more archaeological digging through files upon files and wasting your time.
So go ahead and download Notion and explore – but don’t forget to download Dokkio with it!
Marie Kondo’s organizing lessons basically boil down to one main point: take what sparks joy, and leave what doesn’t – a simple, yet extremely effective way of thinking.
You may be thinking that this way of thinking isn’t possible with your files, because files are inherently boring and it’s not like you can delete work files, hello!
While it’s true that you may not be able to delete your boring work files, this doesn’t mean you have to groan every time you open your downloads folder. You too can be free from the non-joy-sparking files.
How to do it:
Separate profiles. First off, it’s a really great idea to have two separate computers. One for work, and one for personal things. This may not be economically feasible (or very storage friendly), so if that doesn’t jive with you – you can also create separate profiles right within your Chrome browser!
Creating separate profiles within your browser allows you to separate work and play – if you’ve got all your work tabs open in the same profile and window as your Instagram and personal email tabs, things can get confusing very quickly and your mind can feel cluttered.
This also allows you to save time from logging in to work-related websites over and over again – just login once in your work profile, and then just open it up the next day and go! No need to log out of your personal Facebook and log in to your business one.
Get rid of old files. You may want to do this by connecting all your Clouds to Dokkio (it’s free) and then organizing your files from oldest to newest, and then deleting the oldest files – if you don’t need them anymore. Without Dokkio, this might take you anywhere from 1 hour to 8 hours or more – with Dokkio, you don’t have to login to each Cloud (OneDrive, Google Drive, Dropbox, Box, Microsoft Teams) and delete files one by one.
You can also order files in your computer by order of most to least amount of storage – delete higher-ticket storage items first! It helps clear up your computer faster.
Sometimes, we have photos or old drawings we’re reluctant to let go of, because we “might use that again”. But the truth is, you’re not, and it’s taking up space. Either put it on a USB you can then lose and forget about, or delete them.
Put all files that do not spark joy in a separate folder. Again, separate work and play. Your play folder can be as disorganized as you’d like, but make sure your work folder is properly organized so as to maximize efficiency and not waste time – ex: work -> old projects; taxes; current projects; to-do list. The list goes on and you can tweak this to your liking – everyone organizes differently in their head! Make sure to do something that works for you.
If it’s a super old work file, chances are you can load it onto a USB and place it in your office, where it is then totally not your fault if it is lost, because it was definitely on your desk so someone else must have moved it. Years from now, instead of treasure chests filled with gold, archaeologists will be finding old desk drawers filled with Ye Old USB drives.
Decorate your computer/desk. This is a small one, but it can have an impact! If you’re working in the dingiest setting, it’s not going to be easy to get in the working mentality and it can be hard to get started. Make your work space a designated spot and organize/decorate it in a way that pleases you and sparks joy when you see it! Make Marie proud.
That’s it! Make sure to use Dokkio to speed all this up for free and use its AI to organize your files even while you’re sleeping. The more files in your Cloud and Dokkio, the less files in your local file folder cluttering up your computer and making you miserable.