Gmail Messages Integration and Tagging

Why: User feedback! You’ve told us that the content in the body of emails is sometimes as (or more) important than their attachments (which Dokkio already supports).

What: When you connect Dokkio to Gmail, it now shows both your email attachments and individual Gmail messages (whether they have attachments or not). Gmail messages can be tagged, searched, viewed, and more.

When: If you joined Dokkio since October, a prototype of this capability has already been active; for all other accounts, it has been activated this past weekend.

Capabilities: The new capability includes these features:

Message searching: Your Dokkio search or Sidebar MultiSearch now includes the text of gmail messages; search results include both files and email messages. Message auto-tagging:  If your account has tags like “golf” or “Contact: Mary Jones”, for example, email messages that mention those topics or people will be auto-tagged. Message tagging (manual): You can add your own tags to messages, to indicate messages to be discussed, or those requiring action Tag page – messages section: When you look at the tag page for “golf” or “Mary Jones” (from the example above), it shows you messages that mention them, along with files. Tag-based filtering:  View emails that mention a topic, then add a filter to narrow the list to messages that mention a contact or customer. 

Privacy & Security: Email messages and attachments are private to you in Dokkio. Other Dokkio users (even account administrators) do not see your email contents. If you send an email to, or receive an email from, another user on your Dokkio account roster, only the two of you see the email and attachments. Simply stated: access to email in Dokkio fully respects your email privacy, exactly as if you were logged into your Gmail account directly.

Check it out: If Gmail is connected to your Dokkio account, simply choose “Sources” from the left menu, and then “Gmail”, to see the new Gmail Source page below. Two sections show “Recent Attachments” and “Recent Emails”; “View All” for either section shows a complete list.

If your Gmail is not currently connected to your Dokkio account, do it now! From any screen in Dokkio, click “Sources” in the left menu, and then click the “+ Content Source” button at the bottom of the page and select Gmail.
Get a Demo: If you would like a demo of this and/or other features coming soon, just use the link below to schedule it:

Schedule a Demo

As always, if you have any questions or feedback, please do not hesitate to reach out to support@dokkio.com, via the in-product chat, or simply reply to this email.


Stay tuned for the next big thing – automatic tagging and caching of browsed pages!

Featuring Starred Files and Folders

Dokkio puts everything at your fingertips – files from Box, Dropbox, Drive, and OneDrive. Even email & attachments! While it’s never been easier to find your file, edit, share it, or tag it to create associations with clients, projects, vendors, we’ve learned having everything at your fingertips isn’t quite the dream come true it sounded like.

Photo by Pixabay on Pexels.com

That’s why we’ve developed the ability to star a file or a folder.

Simply click the star to have a file or folder added to your left navigation menu. Done with that project? Click the star again to remove the item from the left-hand navigation.

Here is a screenshot of a spreadsheet opened. To the right of the spreadsheet name there is a while or unfilled star. To add this to your left navigation panel, click the star.

You can also star your items from the list view. Here’s a screenshot of a folder in in list view. Hover over the item you’d like to star, click the Actions button that appears when you hover, and click Star. (Notice the filled-in star next to the folder name, “My Drive.” Because it’s starred, you will see this in the navigation screenshot coming up.)

Now that we’ve starred the items we need most often, lets take a look at the left hand navigation panel.

It’s a simple as that. Try it out and tell us what you think. We love hearing from our users! And as always if you have any questions, suggestions, problems or family recipes, please let us know at support@dokkio.com.

Episodes 1 & 2 Are Out – Be featured on the Dokkio Podcast with best-selling author Chris Yeh

We are excited to announce that have launched the Dokkio podcast, where users like yourself have the opportunity to share their experiences with Dokkio and discuss technologies that are critical to their workflow.

The hosting the podcast, Chris Yeh, aside from being a major proponent of Dokkio, is the co-author, along with LinkedIn founder Reid Hoffman, of Blitzscaling, the book that explains how to build world-changing companies like Amazon, Alibaba, and Airbnb in record time. Chris will interview a range of people, asking them about how they work, the tools they use, the challenges they face, and how Dokkio has helped them.

A writer, investor, and entrepreneur, Chris has had a ringside seat in the world of startups and scaleups since 1995. His books help founders, venture capitalists, corporate leaders, policymakers, and everyday people better understand how the internet has changed the way we work together to build amazing organizations.

Hundreds of companies, from garage-dwelling startups to Fortune 50 titans have tapped his knowledge and insights to accelerate and transform their businesses.

You can checkout episodes one and two at Finding File Sanity. And if you’d like to be featured on the Dokkio podcast, please fill out our Google form with a summary of how you use Dokkio and why you would like to be featured.

Sign up for Dokkio’s Enhanced Gmail Integration beta!

Many Dokkio users have expressed that the contents (body) of an email can often be as or more important to them than attachments.

Photo by Maksim Goncharenok on Pexels.com

We are nearing completion of a prototype for email messages — the body (text) of email messages — as a content source in Dokkio.

With this enhancement, you will be able to see Gmail messages in search results, searched by contents, subject, and sender.

If you are interested in providing feedback on the Enhanced Gmail Integration prototype, we would love to have you test the capability. Please email us at support@dokkio.com to get on our tester list!

Be featured on the Dokkio Podcast with best-selling author Chris Yeh

We are excited to announce that we will be launching the Dokkio podcast, where users like yourself will have the opportunity to share your experience with Dokkio and discuss technologies that are critical to your workflow.

Hosting the podcast will be Chris Yeh who, aside from being a major proponent of Dokkio, is the co-author, along with LinkedIn founder Reid Hoffman, of Blitzscaling, the book that explains how to build world-changing companies like Amazon, Alibaba, and Airbnb in record time. Chris will interview a range of people, asking them about how they work, the tools they use, the challenges they face, and how Dokkio has helped them.

A writer, investor, and entrepreneur, Chris has had a ringside seat in the world of startups and scaleups since 1995. His books help founders, venture capitalists, corporate leaders, policymakers, and everyday people better understand how the internet has changed the way we work together to build amazing organizations.

Hundreds of companies, from garage-dwelling startups to Fortune 50 titans have tapped his knowledge and insights to accelerate and transform their businesses.

If you’d like to be featured on the Dokkio podcast, please fill out our Google form with a summary of how you use Dokkio and why you would like to be featured.

New Dokkio Sidebar 3.0 for Better Productivity and Faster Searches

We are excited to announce Dokkio Sidebar version 3.0, with major new capabilities and a fresh design. Dokkio Sidebar now fully integrates the power of Dokkio into Chrome – to search, organize, and link to your files, whether you’re browsing the web, doing a Google search, working on email, or authoring in tools like Google Docs, Microsoft 365 or Notion. Sidebar’s new, tabbed interface puts these capabilities just one click away: The About tab shows how each web page or file you browse relates to your work (as reflected in your Dokkio tags). There’s a new, streamlined flow to add tags to the page and clip it or screenshot it to add it to your Dokkio knowledge base. The Search tab lets you search the content of all the files connected to Dokkio, without leaving your current web page. And if you conduct a search in Google Drive or Dropbox or One Drive, or even a Google web search, Dokkio automatically does a parallel MultiSearch across all your files. So Dokkio will find what you’re looking for, even if you’re searching in the wrong place! The Recent tab shows the Dokkio-connected files that have recently changed. It updates in real time, so you can monitor as files are shared with you or edited by collaborators, and hover over the file list to see previews – again, without leaving your current web page.The Tags tab allows you to easily see the tags that Dokkio is using to organize your files. You can easily create new tags, and even add new ways to organize – “by Project” or “by Department”, for example. The Sources tab shows the content that’s currently connected to Dokkio, and lets you easily connect more! We’ve also made Sidebar less intrusive, but more responsive. It’s now easy to close Sidebar’s floating panel to get it out of the way, and when you do, the Sidebar mini-tile wiggles when you browse to a new page where Sidebar has relevant content or search results. If you already have Sidebar installed, the latest version will have already updated automatically! Otherwise, navigate to the Google Chrome Store via the link below to install it for free. Download Dokkio Sidebar. We are very excited about these new enhancements, and, as always, are eager to hear your feedback.  If you have any additional feature requests, feedback, or if you would like a demo of Dokkio Sidebar in action, please do not hesitate to email support@dokkio.com. As always, happy sorting!

Left Panel Reorganization

You may notice the sequence of the items in the Dokkio application’s dark grey left panel (“Global Navigation”) has been changed.  The “All Files”, “Sources”, and (for those who have asked us to enable it) “Duplicate Files” items are still there; they have just been relocated to the bottom of the panel.

If you have Starred content (offering a one-click short cut), it now appears first, after the “Home” item, and the items that feature Dokkio tagging (by Category, by Project, etc.) follow.

For new users to Dokkio, this tends to provide a better initial introduction to the product, and for experienced users, it puts the more heavily used items “up top”.  It also paves the way for more extensive enhancements to Dokkio that we’ll roll out in the next few weeks… stay tuned!

Sync Cloud Files Across All Your Platforms

You can search “Google Drive vs Dropbox vs OneDrive vs Box” forever until your fingers bleed, but it won’t solve the root problem: you need file storage, but it’s almost impossible to keep all your files stored in only one cloud.

For better or worse, there’s always going to be a teacher, a friend, someone in your life who sends you a file via a Cloud platform that you don’t use – or maybe you have to use different platforms for work, personal, and social life. It all depends.

That’s why you need am app that’s able to combine all of these Cloud drives together. In addition to being able to sync your local files as well.

That’s where Dokkio comes in.

Dokkio is free, easy to use, and can sync all of your Cloud drives in under 5 minutes. After that, you’ll never have to hunt around in different Clouds trying to figure out where you put which file.

Plus, there’s a Dokkio Sidebar Chrome extension that allows you to highlight text anywhere in your browser – and Sidebar will pull up a relevant file that you may have in your Dokkio app. No need to even open another tab.

Dokkio can organize any file, anytime – even while you’re sleeping. This includes the definitely legal Google Drive movies you’ve got stored in your Google Docs, the backup files you have stored elsewhere, PDFs, videos, images – you name it.

Dokkio also makes link sharing in Google Drive and all your Cloud drives easy – simply search for a file within the Dokkio app, click share, and you’re done. You can also create shared folders where your team can automatically see whatever you place in the new folder.

Dokkio can identify the difference between your photos and your Google Drive resume templates – the difference between a drawing and a real life image, even. All of it is done through Dokkio’s powerful AI that can automatically recognize the difference.

The best part is Dokkio is totally safe, secure, encrypted, and GDPR compliant. That means it’s safe to use for your tax documents, business, and any file you need password protected.

As of the moment, you can get unlimited storage for your Google Drive and Cloud Drive files within Dokkio, since the PRO plan is currently free. If you wanna stick to the free plan, you get FREE storage of 120,000 Cloud files. Which is a number of files most people don’t even reach.

There’s really no reason not to use Dokkio unless you enjoy searching through thousands of files everyday and not being able to find something immediately for work – we all have our little pleasures.

But if you’re tired of file sorting and reorganizing your files over and over again, Dokkio is here to help.

Happy sorting!

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Organizing Files in Google Drive in Under 5 Minutes

Google Drive does NOT make it easy to mass-delete your files. So, here’s a workaround:

1. Download Dokkio. It’s free, and it’s a file sorting and productivity app. This is what we’re going to use to delete your Google Drive files faster.
2. Once you’ve downloaded Dokkio and synced your Google Drive files (you can also sync your Gmail files), you can sort through your files by clicking “file source”, and then only selecting “google drive”. You can also select “gmail” files if you wish.

3. From here, you can click “select all” at the top and delete everything all at once! If you wish to sort through without deleting everything, you can always use the search function to the top left and search for keywords of files you’d like to delete “like mp4, doc, png, etc” and delete by file type or file name.

Done! And you didn’t have to go through the hassle of doing this in Google Drive for 10 hours.

Was this helpful? Let me know in the comments!

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Why Dokkio is the Best Productivity App of 2022

And now, for my next act, I will shamelessly plug my company.

Why? Because it IS the best productivity app. Here’s why:

1. All your files live in different places. Under Dokkio, they can all live under ONE ROOF. There’s no need for your files to act like the children of divorcees. All of your Cloud files can successfully coparent with Dokkio! Isn’t it nice being all together?
2. When your files live together, you can spot duplicates immediately. Not only that, but Dokkio’s AI will call out any duplicate files and bring it to your attention immediately. No need to even lift a finger.
3. Dokkio sorts your files while you’re sleeping. That’s right. While you’re snoozing away – or experiencing insomnia, because let’s be real – Dokkio’s AI is constantly combing through your files and finding exactly which category to tuck them away in. THAT’S the power of automation.
4. Sort through THOUSANDS of files at once. No clicking and dragging, just creating a category and tagging – ONCE, and then you’re done. After that, Dokkio’s AI uses synonyms and similar file types to decide what goes where. What used to take you 5 hours now only takes you 5 minutes.
5. I have not needed to search for a single file since using Dokkio. I have not lost a file, seen duplicates, or experienced any issues with Dokkio. Most of the time, I use the search bar to look for my file and I find it instantly – I don’t even need to go into my tags or categories to find it. Dokkio’s search bar is amazing and always knows exactly which file you’re talking about.
6. Dokkio is FREE. Sh*t is way too expensive nowadays. Obviously, we have a Pro Plan available – but even that’s currently free! There’s literally no downside.
7. Your secrets are safe with us. Your privacy is of the UTMOST importance to Dokkio. We’re GDPR compliant and do not sell your information, ever. We do not look at what files you’re uploading – we can only see how many files you have connected and which Clouds the files are from! That’s who important your privacy is to us. So if you wanna start a diary in Dokkio, go right ahead.

You’ve made it to the end of this blog, what are you waiting for?? There isn’t a single person on this planet who doesn’t have files. If you have files, you NEED Dokkio. And it’s free! What more could you ask for??

Sign up in less than 2 minutes HERE. All you need to do is connect an email account!

If this doesn’t sound like the perfect app for you, please let us know in the comments! We’re always looking to grow and improve our product.

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