Left Panel Reorganization

You may notice the sequence of the items in the Dokkio application’s dark grey left panel (“Global Navigation”) has been changed.  The “All Files”, “Sources”, and (for those who have asked us to enable it) “Duplicate Files” items are still there; they have just been relocated to the bottom of the panel.

If you have Starred content (offering a one-click short cut), it now appears first, after the “Home” item, and the items that feature Dokkio tagging (by Category, by Project, etc.) follow.

For new users to Dokkio, this tends to provide a better initial introduction to the product, and for experienced users, it puts the more heavily used items “up top”.  It also paves the way for more extensive enhancements to Dokkio that we’ll roll out in the next few weeks… stay tuned!

Sync Cloud Files Across All Your Platforms

You can search “Google Drive vs Dropbox vs OneDrive vs Box” forever until your fingers bleed, but it won’t solve the root problem: you need file storage, but it’s almost impossible to keep all your files stored in only one cloud.

For better or worse, there’s always going to be a teacher, a friend, someone in your life who sends you a file via a Cloud platform that you don’t use – or maybe you have to use different platforms for work, personal, and social life. It all depends.

That’s why you need am app that’s able to combine all of these Cloud drives together. In addition to being able to sync your local files as well.

That’s where Dokkio comes in.

Dokkio is free, easy to use, and can sync all of your Cloud drives in under 5 minutes. After that, you’ll never have to hunt around in different Clouds trying to figure out where you put which file.

Plus, there’s a Dokkio Sidebar Chrome extension that allows you to highlight text anywhere in your browser – and Sidebar will pull up a relevant file that you may have in your Dokkio app. No need to even open another tab.

Dokkio can organize any file, anytime – even while you’re sleeping. This includes the definitely legal Google Drive movies you’ve got stored in your Google Docs, the backup files you have stored elsewhere, PDFs, videos, images – you name it.

Dokkio also makes link sharing in Google Drive and all your Cloud drives easy – simply search for a file within the Dokkio app, click share, and you’re done. You can also create shared folders where your team can automatically see whatever you place in the new folder.

Dokkio can identify the difference between your photos and your Google Drive resume templates – the difference between a drawing and a real life image, even. All of it is done through Dokkio’s powerful AI that can automatically recognize the difference.

The best part is Dokkio is totally safe, secure, encrypted, and GDPR compliant. That means it’s safe to use for your tax documents, business, and any file you need password protected.

As of the moment, you can get unlimited storage for your Google Drive and Cloud Drive files within Dokkio, since the PRO plan is currently free. If you wanna stick to the free plan, you get FREE storage of 120,000 Cloud files. Which is a number of files most people don’t even reach.

There’s really no reason not to use Dokkio unless you enjoy searching through thousands of files everyday and not being able to find something immediately for work – we all have our little pleasures.

But if you’re tired of file sorting and reorganizing your files over and over again, Dokkio is here to help.

Happy sorting!

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Organizing Files in Google Drive in Under 5 Minutes

Google Drive does NOT make it easy to mass-delete your files. So, here’s a workaround:

  1. Download Dokkio. It’s free, and it’s a file sorting and productivity app. This is what we’re going to use to delete your Google Drive files faster.
  2. Once you’ve downloaded Dokkio and synced your Google Drive files (you can also sync your Gmail files), you can sort through your files by clicking “file source”, and then only selecting “google drive”. You can also select “gmail” files if you wish.

3. From here, you can click “select all” at the top and delete everything all at once! If you wish to sort through without deleting everything, you can always use the search function to the top left and search for keywords of files you’d like to delete “like mp4, doc, png, etc” and delete by file type or file name.

Done! And you didn’t have to go through the hassle of doing this in Google Drive for 10 hours.

Was this helpful? Let me know in the comments!

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Why Dokkio is the Best Productivity App of 2022

And now, for my next act, I will shamelessly plug my company.

Why? Because it IS the best productivity app. Here’s why:

  1. All your files live in different places. Under Dokkio, they can all live under ONE ROOF. There’s no need for your files to act like the children of divorcees. All of your Cloud files can successfully coparent with Dokkio! Isn’t it nice being all together?
  2. When your files live together, you can spot duplicates immediately. Not only that, but Dokkio’s AI will call out any duplicate files and bring it to your attention immediately. No need to even lift a finger.
  3. Dokkio sorts your files while you’re sleeping. That’s right. While you’re snoozing away – or experiencing insomnia, because let’s be real – Dokkio’s AI is constantly combing through your files and finding exactly which category to tuck them away in. THAT’S the power of automation.
  4. Sort through THOUSANDS of files at once. No clicking and dragging, just creating a category and tagging – ONCE, and then you’re done. After that, Dokkio’s AI uses synonyms and similar file types to decide what goes where. What used to take you 5 hours now only takes you 5 minutes.
  5. I have not needed to search for a single file since using Dokkio. I have not lost a file, seen duplicates, or experienced any issues with Dokkio. Most of the time, I use the search bar to look for my file and I find it instantly – I don’t even need to go into my tags or categories to find it. Dokkio’s search bar is amazing and always knows exactly which file you’re talking about.
  6. Dokkio is FREE. Sh*t is way too expensive nowadays. Obviously, we have a Pro Plan available – but even that’s currently free! There’s literally no downside.
  7. Your secrets are safe with us. Your privacy is of the UTMOST importance to Dokkio. We’re GDPR compliant and do not sell your information, ever. We do not look at what files you’re uploading – we can only see how many files you have connected and which Clouds the files are from! That’s who important your privacy is to us. So if you wanna start a diary in Dokkio, go right ahead.

You’ve made it to the end of this blog, what are you waiting for?? There isn’t a single person on this planet who doesn’t have files. If you have files, you NEED Dokkio. And it’s free! What more could you ask for??

Sign up in less than 2 minutes HERE. All you need to do is connect an email account!

If this doesn’t sound like the perfect app for you, please let us know in the comments! We’re always looking to grow and improve our product.

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Best Productivity App to Organize Your Office Files in 2022 (Free!)

There’s a lot of garbage out there. People that want you to enter your credit card information for a supposedly free trial, companies that try to trick you into getting your information for the very little they are offering…we are not that.

Dokkio is GDPR compliant, meaning we care about your privacy and have no clue what is in the files you’re using with us. Nor do we care! All we care about is that you use Dokkio to make your life easier.

The BEST part of Dokkio is that you don’t need Microsoft Word or Google Docs or any of that – no need to have a million tabs open! We’ve got it all inside our own little app. That’s right, that means you DON’T need to pay for Microsoft 365. Because we essentially did it for you.

Even better is when you create a new file within Dokkio, it’s automatically categorized and sorted for you. You don’t even need to lift a finger. Our awesome AI is super powerful and can recognize any file, any time – even when you’re sleeping.

Of course, even if you don’t create that new file in Dokkio, our AI will still categorize it for you if it’s in the Cloud! We sync with Google Drive, Notion, Box, Dropbox, OneDrive, Slack, and Gmail. In the future, we’ll be able to sync with even more.

You can also sync your local files with Dokkio by uploading them to the Cloud.

The best BEST part? It’s literally free. The whole thing. Even the pro accounts that usually cost money.

Tired of spending 2 hours a day organizing your files and wishing you were born a hamster instead? I get it.

Make an account and never organize your files again.

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How To Share Files On Google Drive

Sharing files in Google Drive is easy! Here’s how to do it:

  1. First, go to your Google Drive:

2. RIGHT click on the file you’d like to share.

3. Click on share, and type in the email or name of the person you’d like to share the file with.

4. You can include a message if you like when sharing the file.

5. Click send and you’re done!

Alternatively, if you’d like to share files automatically, you can also create/upload a Google Drive file into Dokkio, and set it in a folder that’s shared between you and your team – and done! I’ll show you an example here.

  1. First, go to the file you’d like to share:
2. Click on “Share” at the top.
3. Generate a link so others can view your file publicly, or you can share items with a user (aka someone on your team), or you can give permission for someone on your team to view/edit the file. You can toggle this under “permissions”. And if you create a folder and share it with your team, any document or file created within that folder is automatically shared with your team!

To get Dokkio for free, visit our website here.

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How to Organize and Save Space on Your Hard Drive

Although Dokkio can’t help you organize your hard drive automatically (yet), we’re here to help you organize all aspects of your life.

What is a hard drive? It’s the hardware part of a computer that stores all of your digital content. All you really need to know is it is a physical component of your computer that stores things like documents, pictures, etc. For example, in Windows, your Drive (C:) is usually a hard drive or an SSD. (An SSD is the same thing as a hard drive, but its data is stored on flash-memory chips. For more information on this, please see here.)

Now, back to the organization part, now that we know what a hard drive is. Every person approaches organization differently, so here we’re just going to look at one way of doing it.

  1. Move your files to a digitally stored space like the Cloud – whether it’s Google, iCloud, OneDrive, so on, so forth. This clears up space on your hard drive so you can find things you really need more easily. Plus, when you move most of your files to Google Drive/OneDrive/etc, you can sync those locations with Dokkio, and we can sort that automatically for you for free – taking a lot of the grunt work out of the process.
  2. Delete unnecessary files. A good way of doing this is to sort your files from the oldest date to the newest date – you’re more likely to be able to detach yourself from older files than newer ones where you can claim that you still “need them” (you probably don’t). Don’t forget to empty out the recycle bin when you’re done, because or else those files will still be clogging up space on your computer. Recycle, recycle, recycle. Don’t forget your downloads folder! That’s usually where the most unnecessary files are that you just forgot to delete.
  3. Delete unnecessary programs. That desktop app you downloaded 3 years ago and haven’t touched since? Yeah, you’re going to want to get rid of that. It’s not enough to simply click delete on it either – make sure you are actually uninstalling it from your computer. If you’re unsure how, please visit this link for more information if you’re on Windows.
  4. Look at your files from heaviest to lightest – that is, from most GB to least MB/GB. There may be some programs that were heavier than you realized and that you didn’t know were even still on your computer. If any of these are deletable, delete them and be free.
  5. Create the hierarchy you need (ex: Documents > school > writing > math > history) and move files to their correct places. Of course, if these files are synced to Dokkio (aka in the digital space and not your hard drive), you can have all files you want automatically go to the place you want with the click of a button.
  6. For further cleanup, there are always PC cleanup apps – like Avast Cleanup Premium, meant to speed up your computer, check for viruses and malware, and get rid of unwanted and unnecessary files. Make sure to do your research on the PC cleanup app that feels best for you. I like to think of these apps as an oil change for my computer.

TLDR: Delete unnecessary files, uninstall heavy programs you don’t need, create a proper file hierarchy and stick to it, move what files you can to the cloud and off your hard drive, and for a deep clean, get a PC cleanup app and check for malware while you’re at it. Pretty soon your computer will be running like new!

Happy sorting!

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How to Organize Your Google Drive Classroom Files in Dokkio (Video Tutorial Included)

Find our video tutorial here on Tiktok! But for those who don’t enjoy videos, here is the full tutorial in steps!

1. First, we’re going to upload our local (desktop) files into Google Drive so it can sync with Dokkio (file organizing app, it’s free to use).
2. Select all the files that you want to include (or more, it doesn’t matter – Dokkio can sort it all regardless of how many files there are).
3. Refresh Dokkio’s website page to make sure all your new files are synced in your “all files” category. Here are all the files I just uploaded to Drive – I refreshed the Dokkio page and they’re all here now.

4. Create a Category Tag. If you already have one, you can skip this. But for this tutorial, if I were a teacher, I would create one category for all of my classes. So click where the arrow shows you here.

5. Name your Category – include the plural form of your name (ex: classes instead of class) to better help Dokkio’s AI find every single file you may need in said category. You may add a description to the Category, here Dokkio autofilled it for me. Then, select every single possible file type you may have in this category or just your most used ones; Dokkio will be able to cover you even if you don’t select every single file type you may have in this category anyway. Here, I’ve selected “Images”, “Videos”, “PDFs”, “Spreadsheets”, “Documents”, “Presentations”, and “Other Files”.

6. Now, we’re going to make sure Dokkio can flag the proper files for your “Class” category.
7. You can either find your files by name or browse for them – I searched “class” because all my class files have the word class in them – you can use whatever works for you here. Simply tag a couple files (I tagged two out of the 10 or 12 I had).
8. Now that I’ve tagged a couple files, Dokkio knows what I want – and has suggested 16 files for me to place into my “Class” category.
9. Naturally, since Dokkio has a brilliant AI, it got them all right – so I have selected all and click “Accept 14”. (Do not be like me and forget to click select all on the second page of files Dokkio will have for you.)
10. Now that our “Classes” Category is done, we’re going to create 4 separate tags for each of our 4 classes. Click “New Tag” here to create one.
11. You can create multiple tags at once – just click “add 3 lines” and voila. I’ve filled in my separate tags in their separate lines. When you’re done, click “Add” in the bottom corner (green button).
12. All my tags are nicely loaded. Dokkio tells me it’s automatically tagged some files into each of these categories – let’s go ahead and make sure it got them right.
13. Clicked on my “Class 1” tag – and all my class 1 files are here and none of the other classes! All done! And after the 5 minutes it took me to do this, I literally never have to do this again since Dokkio can now categorize anything further files in my Google Drive automatically into these tags and into my category. Yay!

Any questions or comments? Let us know and we’ll help you out 🙂

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How to Organize Photos On Mac/Windows

While Dokkio may not have a phone app to help you organize on your handheld device quite yet, it is absolutely a powerhouse to use on your PC computer, even with photos.

Since Dokkio works on any platform and software on your PC, let’s go ahead with the tutorial.

When you first sign up with Dokkio (it’s free!), it will ask you to sync your files so it can begin to sort – you can do this with Google Drive, OneDrive, Gmail, Dropbox, Box, Slack, Notion, and Microsoft Teams. If you’d like us to add another file sync option, please let us know here. The more people will know want a specific file syncing option, the more likely we are to add it! We take all support requests to heart and our team is always dedicated to providing the best experience for you.

After syncing your files, Dokkio will begin to sort automatically – but there are things you can do to help it along.

  1. If you have a specific way of organizing, you can edit synonyms for categories by clicking “edit” here:

After this, scroll down to the “advanced” section, and enter synonyms for your category tag, which in this case is pictures. Here you can also select “images” and deselect all other file types for what will show up in the tag – this will help the AI sort things further on what you want and don’t want in your category.

Once you’ve clicked on “show advanced”, you may find it useful to enter “jpg”, “png”, “jpeg”, “gif”, “img”, “screenshot” synonyms in here. You can also toggle how confident you want the AI to be when auto-tagging your files (aka sorting automatically without you having to do anything). I’m very lazy and I trust the AI so I selected a lower confidence level. You can change this anytime.

After you’ve entered your synonyms, you’re done! Dokkio will know be able to sort and tag any files that are pictures and place them all into one neat category without your having to rifle through all your files and do it yourself.

As you can see here, you may get a message asking you if the AI is correct in wanting to place certain items as pictures, like so; you can do a quick glance and see which files, if not all, are appropriate for your category. Naturally, the AI got them all correct so I went ahead and okayed all 112 suggestions.

If you’d like to take it further and are more organized than I am, if you had your files originally placed in folders (none of mine were, because I enjoy living chaotically), Dokkio will automatically detect that and transfer those folders into your picture category for you. This functions for other categories as well. You can also tag folders with specific “tags” that tell Dokkio these files all share a similar quality – for example, “pool” – and then later on, if you add a picture and tag it with “pool”, Dokkio will automatically place that in that same folder for you so you don’t have to do it yourself!

Again, all of this works on Windows AND Mac – so no need to worry about leaving a file at home on your computer and not having it on your work computer. As long as Dokkio is downloaded on both computers, you’ll be able to pull your files anywhere, anytime. Happy organizing!

You can download Dokkio FREE here.

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Best Way to Organize Office Files/Files for Remote Work

The best way to organize office files and files for remote work is simple: by not having to do it yourself!

We’re not talking about hiring someone to organize your files – which is time consuming and costly. No, we’re talking about Dokkio: a file organization software that uses AI to automatically sort and organize your files for you.

Simply sync your files from Google Drive, Box, Dropbox, Microsoft Teams, Slack, OneDrive, or even your local desktop files and watch the magic happen: the AI will ask you a couple questions/give you some suggestions on how to sort those files and you can then choose if that’s how you want to proceed, or if you’d like to organize your files a different way.

From then on, the more you use Dokkio, the better it gets – the AI learns how you specifically like to organize your files and becomes more and more attuned to you and where you’d like your files to go, vastly reducing the amount of time it takes to organize those files yourself.

Dokkio’s got an awesome search function as well – simply search for any one of your files and you’ll find that it pops up immediately as well as files that are similar to it – something that WON’T happen when you simply try to search using Windows/any of the aforementioned platforms.

The best part? Dokkio is FREE and even our upgraded pro accounts are currently free!

Don’t waste your time on things that don’t need you to micromanage them – the wheel has been reinvented in this case. Try it out and let us know how you like it!

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