Left Panel Reorganization

You may notice the sequence of the items in the Dokkio application’s dark grey left panel (“Global Navigation”) has been changed.  The “All Files”, “Sources”, and (for those who have asked us to enable it) “Duplicate Files” items are still there; they have just been relocated to the bottom of the panel.

If you have Starred content (offering a one-click short cut), it now appears first, after the “Home” item, and the items that feature Dokkio tagging (by Category, by Project, etc.) follow.

For new users to Dokkio, this tends to provide a better initial introduction to the product, and for experienced users, it puts the more heavily used items “up top”.  It also paves the way for more extensive enhancements to Dokkio that we’ll roll out in the next few weeks… stay tuned!

Announcing Dokkio Sidebar’s 5-Star Rated NEW Multi-Search Feature for Organizing Your Files!

We are excited to announce a big new enhancement to our Dokkio Sidebar browser extension – Dokkio MultiSearch.Sidebar, Dokkio’s Google Chrome extension, now notices when you search in Dropbox, Gmail, Google Drive, or OneDrive – and then runs a parallel search across ALL your content sources connected to Dokkio.What does this mean? Imagine you’re looking for a “Tesla” related file in your Dropbox account. Dropbox may give you some results, but what if the “Tesla” file you’re looking for wasn’t in Dropbox like you thought? Maybe it was shared in Slack, attached to an email in Gmail, or stored in Google Drive. You might even be signed into the wrong Dropbox account!Sidebar’s Multi-Search feature eliminates guesswork and wasted time by detecting what you’re looking for and searching across all your sources – so you can find what you’re looking for instantly.The best part? You don’t have to leave your current page – Sidebar works while you’re browsing any of your storage platforms on the web, or even conducting a Google search!Here’s a quick video on how it works!So far, Multi-Search enhances searches in OneDrive, Gmail, Google Drive, Dropbox, Box, Google web search, and HubSpot – and we plan to keep expanding that list.If you’re unfamiliar with Sidebar, it’s our super-charged Chrome extension that offers you following benefit:

  • When reading or writing an email or doc, Sidebar offers relevant files and info to embed or attach while you’re writing blogs, emails, or just reading an email on your computer.
  • When editing or reviewing a Google Doc or Notion page, Sidebar lets you easily search and link files, or look up business data
  • When doing web research, Sidebar analyzes each page and shows how it relates to companies, people, or topicsof interest

And now:

  • While searching in popular web apps, Sidebar lets you focus on what you’re seeking, and not where it lives

If you’ve already got Sidebar, great! It will update with our new feature automatically. If not, you can download it HERE to stop the guesswork and time wasting.Have any feedback on Sidebar, MultiSearch or Dokkio in general? Let us know in the comments or email support@dokkio.com!As always, happy organizing!

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Dokkio Sidebar MultiSearch 

Dokkio Sidebar

Access online files and knowledge while working inside tools like Google Docs, Gmail and Notion.

Our Product Hunt Launch for the Best File Organization and Cloud Syncing App of 2022

Now that it’s been a week since our successful Product Hunt launch, we’d like to do a post thanking everyone for all the support and upvotes that helped us become #2 Product Hunt launch of the day on April 13, 2022!

This was, obviously, our very first launch and we couldn’t be more thrilled and excited about how many people support us and our project – a free file organization app to help you organize your cloud files and your local files!

To all our new users, welcome! If you have any questions, you can always contact support@dokkio.com or head on over to our subreddit and join us in discussions there.

To all our old users, thank you for sticking by us! We couldn’t have made this happen without you. Thank you for continuing to learn and grow with us, and we’re super excited about everything that’s to come in the future so we can make file organization even easier!

Happy sorting!

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Transfer Files from Windows To Mac

Transferring files from one program to another is a HUGE pain. So if you’re wanting to transfer files without the headache and having to send things through your Gmail and cluttering up your workspace, this is for you.

How to transfer files easily from Windows to Mac and back:

  1. Download Dokkio. Dokkio is a file-sorting app that lets you sync all your clouds together – this basically means your OneDrive, Box, Dropbox, Google Drive, Microsoft Teams and local files can all live together in one place.
  2. Sync all your clouds and local files.
  3. Profit. Since your files are now all connected, as soon as you log into Dokkio on any computer anywhere, you’ll have access to ALL your files regardless of whether they’re on a Windows or Mac computer back home or at work. This will save you TONS of time, trust me. I use this in my daily life.

So if you’re looking for a file manager to organize your google drive files, an app for your document organization, or even just how to organize your Gmail, this is the app for you. Set up the organization categories once, and never again – Dokkio will categorize the rest while you sleep, eat, or vacation.

Happy sorting!

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Sync Cloud Files Across All Your Platforms

You can search “Google Drive vs Dropbox vs OneDrive vs Box” forever until your fingers bleed, but it won’t solve the root problem: you need file storage, but it’s almost impossible to keep all your files stored in only one cloud.

For better or worse, there’s always going to be a teacher, a friend, someone in your life who sends you a file via a Cloud platform that you don’t use – or maybe you have to use different platforms for work, personal, and social life. It all depends.

That’s why you need am app that’s able to combine all of these Cloud drives together. In addition to being able to sync your local files as well.

That’s where Dokkio comes in.

Dokkio is free, easy to use, and can sync all of your Cloud drives in under 5 minutes. After that, you’ll never have to hunt around in different Clouds trying to figure out where you put which file.

Plus, there’s a Dokkio Sidebar Chrome extension that allows you to highlight text anywhere in your browser – and Sidebar will pull up a relevant file that you may have in your Dokkio app. No need to even open another tab.

Dokkio can organize any file, anytime – even while you’re sleeping. This includes the definitely legal Google Drive movies you’ve got stored in your Google Docs, the backup files you have stored elsewhere, PDFs, videos, images – you name it.

Dokkio also makes link sharing in Google Drive and all your Cloud drives easy – simply search for a file within the Dokkio app, click share, and you’re done. You can also create shared folders where your team can automatically see whatever you place in the new folder.

Dokkio can identify the difference between your photos and your Google Drive resume templates – the difference between a drawing and a real life image, even. All of it is done through Dokkio’s powerful AI that can automatically recognize the difference.

The best part is Dokkio is totally safe, secure, encrypted, and GDPR compliant. That means it’s safe to use for your tax documents, business, and any file you need password protected.

As of the moment, you can get unlimited storage for your Google Drive and Cloud Drive files within Dokkio, since the PRO plan is currently free. If you wanna stick to the free plan, you get FREE storage of 120,000 Cloud files. Which is a number of files most people don’t even reach.

There’s really no reason not to use Dokkio unless you enjoy searching through thousands of files everyday and not being able to find something immediately for work – we all have our little pleasures.

But if you’re tired of file sorting and reorganizing your files over and over again, Dokkio is here to help.

Happy sorting!

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Google Drive: How To Use

There are many methods to using google drive. Before we dive in, remember that before you start using Google Drive voraciously, you’re going to want to download Dokkio so that you can find and organize all the files you’re about to add.

So, here’s a short guide on how to use it:

  1. How to Find Google Drive: here is a link. It can also be found in the Google play store on your phone under “Google Drive”.
  2. How to share a folder in Google Drive: go to the folder you want to share, then right click, and click share. Then, type in the person you want to share the folder with under “People”. You can also choose if you’d like the person to be able to edit the folder or just view it. Then click “send”. Done!
  3. How much storage is there for free in Google Drive? 15GB of free storage is the Google Drive GB limit. After that, you’ll have to pay.
  4. How can you sync Google Drive and OneDrive? You can sync both of these Cloud powerhouses with Dokkio. You can also sync Box, Dropbox, and Microsoft Teams in the Dokkio app for free.
  5. Are there any free Google Drive Calendar Templates? Absolutely. Here is a link to one.
  6. Is Google Drive secure for tax documents? Yes, as long as no one else knows your Gmail passwords. Google file encryption is powerful and encrypts your files at every step of the storing and sharing process. However, if you’re paranoid about hackers, you may want to invest in a more highly-encrypted file keeping program.
  7. Can Google Drive unzip files? Yes. Right-click the file you’d like to unzip, click “zip extractor”, authorize the zip extractor, and then extract. Then, click on the “view files” button to view your unzipped files.
  8. Google Drive vs Google Docs? You can store Google Docs in Google Drive – Google Drive is simply a place to store your files and share your files.
  9. Are Google Drive files safe? Not all files are safe inherently because they’re Google Drive files, so you should still be careful when downloading unknown files online. However, your own Google Drive files are relatively safe.
  10. How many photos can Google Drive hold? However many photos until you reach 15GB. After that, you have to pay.

After you’ve started using Google Drive, don’t forget to organize it all with Dokkio – it’s MUCH easier than trying to organize in Google Drive alone.

Happy sorting!

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Eat the Frog Technique: A Productivity Tool

There’s a ton of productivity techniques out there.

But what is the best?

The truth is, there is no one tool that works best for everybody. That being said, let’s get into the “Eat the Frog” technique.

Eat the Frog technique basically means to do that task you’ve been putting off forever before anything else – hence eating the “frog”, aka the worst part of your day and most annoying thing you have to do.

While this is a great technique, if you’ve got ADHD, this is NOT the technique for you. Having ADHD means executive dysfunction a lot of the time, and the mindset of “just do it” is not going to cut it here.

If you have ADHD and still choose to do this technique, here’s a tip:

  1. Forget everything else. Literally. Open up a whole new browser tab or Chrome profile so you don’t get distracted, and open whatever it is you need to do in that browser or whatever app you need. DO NOT let yourself close out of that tab UNTIL the task is finished.

2. The second you minimize that window or app you’re using, the longer it will take you to start it up again. Most of the time, the task will take you far less long than you expect.

3. If you find yourself stuck, remind yourself that it’s okay to ask for outside help – and you can happily tuck this task away until that help is received. Eating the frog is not only about doing the worst thing first so you can get it over with, it’s also about doing it in a smart and efficient way. What’s better, working on other menial tasks while you wait for assistance, or trying to work through the answer yourself for 2 hours and end up burnt out and frustrated?

4. Even if you don’t think you can find outside assistance to help yourself with a task, just remember that there’s tons of communities online you can take resources from, like Reddit. We at Dokkio have a productivity and file organization subreddit you can join here. There, you can ask the community any questions regarding productivity, files, and Dokkio.

If your eat the frog task includes organizing files, here’s a reminder Dokkio can do that for you in 5 minutes for free.

Have you tried the Eat the Frog technique? Does it work for you? Let me know!

Happy sorting!

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An Alternative to Notion

If you’re looking for something a little less intensive than Notion, we’ve compiled a small list of alternatives for you.

Notion is a great all in one workspace, so naturally, the alternatives for Notion are, too!

The first alternative to Notion app is:

  1. Figma design – if you’ve used Notion extensively and have already figured out how it works and thought it was easy, Figma is great and allows you to delve even deeper into graphic design. In Figma, you can create logos, website, designs, and much more. Really, the sky is the limit. Plus, it’s free!
  2. Canva – Another app similar to Notion, but much simpler to use, is Canva. Canva is great if you just want templates that are pre-made so you can create your brand logo, website graphics, or anything else you want!
  3. Dokkio – Dokkio is a file-sorting program that syncs all your files from Notion, Dropbox, Box, Slack, Google Drive, OneDrive, Microsoft Teams and Gmail automatically so you don’t have to – and you can have all your files live in the same place. This allows its AI to automatically sort and categorize your files from any of your clouds without you having to lift a finger. So while you can’t exactly do graphic design in Dokkio, it’s a great tool for productivity and a great team collaboration productivity app. It also comes with a Sidebar Chrome extension so that you can highlight any text in your internet browser and the Sidebar app will show you a list of relevant files.

Have you used any of these? What’s your favorite productivity app?

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The Best File Organizer for Mac and Windows (2022)

The best free productivity app to organize your files in Mac and Windows is Dokkio.

If you’re looking for a google productivity app or apple productivity app, Dokkio works on both! Download it from any computer anywhere. The best part is if you left a file on your Mac computer but need to access that same file from your work Windows computer – if it’s a file in the Dokkio app, you can 100% access it. No need to go home to get it.

Since Dokkio is an all in one productivity app, it also works as a file sharing app. It allows you share files directly to your teammates without having to send annoying links – and you can use Google apps and Microsoft apps directly in the Dokkio app without having to open another tab – for example: need to open a Google Doc? No problem – do this right from your Dokkio homepage. Once you’ve created your file, it’s automatically shared to your team (as long as the folder is a shared team folder).

Dokkio’s personal productivity app also organizes and sorts your files for you via AI – the more you use Dokkio, the more the AI adapts to where you’d place your files normally (within tags and categories) and its file sorting of your cloud and local files becomes even more accurate.

Dokkio also has a tool called Sidebar – a free Chrome extension – that works with the Notion productivity app, Slack, Twitter, and anything else you may use for work.

Organizing Files in Google Drive in Under 5 Minutes

Google Drive does NOT make it easy to mass-delete your files. So, here’s a workaround:

  1. Download Dokkio. It’s free, and it’s a file sorting and productivity app. This is what we’re going to use to delete your Google Drive files faster.
  2. Once you’ve downloaded Dokkio and synced your Google Drive files (you can also sync your Gmail files), you can sort through your files by clicking “file source”, and then only selecting “google drive”. You can also select “gmail” files if you wish.

3. From here, you can click “select all” at the top and delete everything all at once! If you wish to sort through without deleting everything, you can always use the search function to the top left and search for keywords of files you’d like to delete “like mp4, doc, png, etc” and delete by file type or file name.

Done! And you didn’t have to go through the hassle of doing this in Google Drive for 10 hours.

Was this helpful? Let me know in the comments!

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