ADHD Body Doubling for Productivity

It’s very easy to spout tips on being productive when you don’t have ADHD. For a lot of people without neurodivergency, sometimes completing a task is as simple as setting your mind to it and getting started!

For neurodivergent people, it’s not so easy. Many times you’ll be sitting on the couch telling yourself over and over again that you’ve got to get up and start work, but your body just won’t move. It’s not for lack of trying – in fact you’re trying quite hard – it’s just that your brain and body literally just won’t listen to you.

Unfortunately, from an outside perspective, all of that hamster-wheel-running in your brain just looks like you sitting as a lump on the couch for four hours.

So here’s a way to combat that.

Body doubling is a practice in which you work on a task alongside someone else who is also focusing on their own work. This is mainly used for ADHD, but honestly, I would argue that this would be helpful for anybody. It’s a lot harder to focus on your own task when someone else is in the room playing video games while you’re trying to organize your files! (Unless you have Dokkio, in which case, you would never have to organize your files again. It’s free, too!)

To get started on body doubling, get a human (this part may be negotiable…perhaps even a pet) who can act as a warm lump of sentient being to work quietly alongside you. As long as it’s a warm body, it can be anyone! (Don’t go kidnapping people though…that’s a whole other problem.)

It’s even possible to get a virtual bodydouble (there’s tons of options online and hey, you might even make a friend!) to work alongside with you in the event that you’re quarantined or maybe don’t have anyone in real life to come over. (Us hermits gotta finish our work, too!)

If you’d like to read more about why body doubling works, I recommend you read some more into it here. I’m just here to give you ideas so you can go ahead and get started – because we all know that sometimes, reading in depth can cause you to go down a rabbit hole where – whoops – it’s three hours later and you still haven’t gotten started on anything because you forgot.

So don’t forget to keep those files organized with Dokkio, get body doubling and happy sorting!

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How to Have a Productive Day

There is no one size fits all to productivity.

I argue that having a productive day is more of a state of mind than anything else – what matters most is that at the end of the day, you feel accomplished in the things you have achieved that day, and can look forward to accomplishing even more the next (or having a self-care day! That matters, too).

That being said, there are multiple ways you can achieve this feeling of accomplishment:

  1. Figure out what matters to you. What do you want to accomplish today? What are your goals for the day? Whether you’re in charge of your own business or you’re the employee in a company, it’s important to figure out where you stand on how you feel about your job duties. If you’re doing something you hate, your work day will drag on and on and even if you managed to get a lot done, you won’t get the same feeling at the end of the day than if you had actually enjoyed what you were doing. So, figure out what matters to you, and start doing it – or heading toward it a little bit each day.
  2. Make a list. For an ADHD-addled brain like myself, making a list is crucial. However, I’ll often forget that I even made the list – so it’s important to place the list somewhere you’re likely to look, or to keep the tab on your browser with the list constantly open so it’s never out of sight and out of mind. I recommend making a new “goal” list every day and getting it done as soon as possible so you don’t forget about the items on the list, or the list itself! For non-ADHDers, having a list is a simple and easy way to streamline your activities for the day and figure out what can get done first, and if activities can even be combined.
  3. Work smarter, not harder. If you’re a graphic designer, could you spend two hours erasing every pixel of a picture’s background just to make it transparent? Absolutely. But it would be a lot more efficient if you just used a tool (like background remover app easily found through Googling) to achieve a very similar if not same result in about 3 minutes. It’s important to save time where you can so you can spend more time on other tasks that may end up requiring more attention than you thought they would.
  4. Automate the mundane. Similar to working smarter and not harder, automating daily and boring chores that get in the way of actual work is the best way to stay productive. For example, automating file organization with Dokkio, a free file organizer that uses AI to automatically sort and organize your files for you, even while you’re sleeping or away from your desk. This can save you 2 hours or more each week depending on how much file organization you usually do!
  5. Work to your strengths. If you can outsource something you’re not good at, who’s to say you can’t? (Unless your employment has restrictions on it). It can be a huge time-saver and you’d be giving a job to someone who may need it and will happily take you up on the offer. This gives you more time to perform the tasks you’re best at. For example, let’s say you’re great at photography, but not so great at editing pictures – it might prove more fruitful and cost effective for you with your time and money to simply hire someone else to edit the pictures! Every case is different and it’s important to think about what’s best for you.
  6. There is no one size fits all. There are a lot of people preaching that you should be productive 100% of the time, but the human body flows in seasons, just like flowers in the winter and spring. There are times you will grow and there are times you will wither. It’s vital that you do not beat yourself up for being an organic being at the end of the day – you can always start again tomorrow.

Any productivity tips that help you? Let me know in the comments!

Do your best and happy sorting!

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How To Share Files On Google Drive

Sharing files in Google Drive is easy! Here’s how to do it:

  1. First, go to your Google Drive:

2. RIGHT click on the file you’d like to share.

3. Click on share, and type in the email or name of the person you’d like to share the file with.

4. You can include a message if you like when sharing the file.

5. Click send and you’re done!

Alternatively, if you’d like to share files automatically, you can also create/upload a Google Drive file into Dokkio, and set it in a folder that’s shared between you and your team – and done! I’ll show you an example here.

  1. First, go to the file you’d like to share:
2. Click on “Share” at the top.
3. Generate a link so others can view your file publicly, or you can share items with a user (aka someone on your team), or you can give permission for someone on your team to view/edit the file. You can toggle this under “permissions”. And if you create a folder and share it with your team, any document or file created within that folder is automatically shared with your team!

To get Dokkio for free, visit our website here.

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Make Sure Your Cloud Drives Are Protected Against Malware

Recently, it seems that cloud applications have been the source of being an unintentional malware transfer. Whether you’re looking for anime on a Google Doc or maybe a college textbook in PDF form, you may be downloading viruses that can harm your computer and compromise your file security.

Ways attackers used to get into your system are by sending dangerous Office files to your cloud.

Affected Cloud drives include Google Drive coming in at #1 most affected, OneDrive, Sharepoint, Amazon S3, Github, and 225 others.

To read more in depth about this, visit this article here.

Ways to protect your Cloud drives against malware are:

  • Using a proper antivirus that defends against ransomware. I recommend Avast Antivirus. It also has a setting that helps you organize your hard drive and clean up your PC.
  • Updating your PC to the latest updates to ensure maximum security
  • Ad-blockers to remove infected ads and safe browsers that filter harmful links and downloads
  • Disconnecting and fixing infected devices immediately
  • Create backups for your files physically and digitally in case of disaster
  • Ignore suspicious emails and report them – i.e. phishing attempts

For more in depth ways to protect yourself, visit this article here.

As for making sure all your important files are where you need them to be easily found, remember to organize your files with Dokkio for free using our automatic file sorting system – then upload all of your important documents to a USB for backup.

As always, happy sorting!

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Productivity vs Efficiency

Often used synonymously, there is actually quite a large difference between these two words.

A lot of the time you’ll come back home from work, happy (and maybe exhausted) that you’ve had a productive day. Let’s say you organized 8,000 files today at work – certainly productive by anyone’s definition of the word. But was it efficient?

The difference between productivity and efficiency is mainly the time it takes to accomplish the same task. While organizing 8,000 files is productive, if it also took you 8 hours to do, then we can’t exactly say it was efficient.

However, on the other hand, if you organized 8,000 files in 2 hours, but half of them were in the wrong place, then while you might be considered efficient, in the end it wasn’t actually productive (or efficient, if you’re using the word correctly).

So the solution therefore seems to be to find a workflow that is both productive and efficient – no one likes to waste time on things they don’t have to do – for example, taking an elevator to go up 10 floors instead of the stairs which would take far more time (even if the latter is healthier for you).

Here at Dokkio, we created a software that is both productive and efficient – you can organize tens of thousand of files with literally the click of a button – and oftentimes, even without that click. Since Dokkio sorts your files automatically for you, it’s working hard even when you’re not working – and doing more important things like sleeping, taking care of your kids, or even just having a mental health day.

The most productive and efficient products work even when they’re not turned “on” – Google constantly backing up your files and uploading them to the Cloud, iCloud doing the same, your computer running necessary software in the background while you surf the web so you don’t have to be interrupted.

In the digital space, double-time is of the utmost importance – aka getting the most done in the least time possible so you can focus more on the things that matter to you.

Is there anything you do to maximize efficiency and productivity? What is the best program you use that maximizes both? Let us know in the comments.

As always, happy sorting!

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How to Organize and Save Space on Your Hard Drive

Although Dokkio can’t help you organize your hard drive automatically (yet), we’re here to help you organize all aspects of your life.

What is a hard drive? It’s the hardware part of a computer that stores all of your digital content. All you really need to know is it is a physical component of your computer that stores things like documents, pictures, etc. For example, in Windows, your Drive (C:) is usually a hard drive or an SSD. (An SSD is the same thing as a hard drive, but its data is stored on flash-memory chips. For more information on this, please see here.)

Now, back to the organization part, now that we know what a hard drive is. Every person approaches organization differently, so here we’re just going to look at one way of doing it.

  1. Move your files to a digitally stored space like the Cloud – whether it’s Google, iCloud, OneDrive, so on, so forth. This clears up space on your hard drive so you can find things you really need more easily. Plus, when you move most of your files to Google Drive/OneDrive/etc, you can sync those locations with Dokkio, and we can sort that automatically for you for free – taking a lot of the grunt work out of the process.
  2. Delete unnecessary files. A good way of doing this is to sort your files from the oldest date to the newest date – you’re more likely to be able to detach yourself from older files than newer ones where you can claim that you still “need them” (you probably don’t). Don’t forget to empty out the recycle bin when you’re done, because or else those files will still be clogging up space on your computer. Recycle, recycle, recycle. Don’t forget your downloads folder! That’s usually where the most unnecessary files are that you just forgot to delete.
  3. Delete unnecessary programs. That desktop app you downloaded 3 years ago and haven’t touched since? Yeah, you’re going to want to get rid of that. It’s not enough to simply click delete on it either – make sure you are actually uninstalling it from your computer. If you’re unsure how, please visit this link for more information if you’re on Windows.
  4. Look at your files from heaviest to lightest – that is, from most GB to least MB/GB. There may be some programs that were heavier than you realized and that you didn’t know were even still on your computer. If any of these are deletable, delete them and be free.
  5. Create the hierarchy you need (ex: Documents > school > writing > math > history) and move files to their correct places. Of course, if these files are synced to Dokkio (aka in the digital space and not your hard drive), you can have all files you want automatically go to the place you want with the click of a button.
  6. For further cleanup, there are always PC cleanup apps – like Avast Cleanup Premium, meant to speed up your computer, check for viruses and malware, and get rid of unwanted and unnecessary files. Make sure to do your research on the PC cleanup app that feels best for you. I like to think of these apps as an oil change for my computer.

TLDR: Delete unnecessary files, uninstall heavy programs you don’t need, create a proper file hierarchy and stick to it, move what files you can to the cloud and off your hard drive, and for a deep clean, get a PC cleanup app and check for malware while you’re at it. Pretty soon your computer will be running like new!

Happy sorting!

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