How to Organize Your Google Drive Classroom Files in Dokkio (Video Tutorial Included)

Find our video tutorial here on Tiktok! But for those who don’t enjoy videos, here is the full tutorial in steps!

1. First, we’re going to upload our local (desktop) files into Google Drive so it can sync with Dokkio (file organizing app, it’s free to use).
2. Select all the files that you want to include (or more, it doesn’t matter – Dokkio can sort it all regardless of how many files there are).
3. Refresh Dokkio’s website page to make sure all your new files are synced in your “all files” category. Here are all the files I just uploaded to Drive – I refreshed the Dokkio page and they’re all here now.

4. Create a Category Tag. If you already have one, you can skip this. But for this tutorial, if I were a teacher, I would create one category for all of my classes. So click where the arrow shows you here.

5. Name your Category – include the plural form of your name (ex: classes instead of class) to better help Dokkio’s AI find every single file you may need in said category. You may add a description to the Category, here Dokkio autofilled it for me. Then, select every single possible file type you may have in this category or just your most used ones; Dokkio will be able to cover you even if you don’t select every single file type you may have in this category anyway. Here, I’ve selected “Images”, “Videos”, “PDFs”, “Spreadsheets”, “Documents”, “Presentations”, and “Other Files”.

6. Now, we’re going to make sure Dokkio can flag the proper files for your “Class” category.
7. You can either find your files by name or browse for them – I searched “class” because all my class files have the word class in them – you can use whatever works for you here. Simply tag a couple files (I tagged two out of the 10 or 12 I had).
8. Now that I’ve tagged a couple files, Dokkio knows what I want – and has suggested 16 files for me to place into my “Class” category.
9. Naturally, since Dokkio has a brilliant AI, it got them all right – so I have selected all and click “Accept 14”. (Do not be like me and forget to click select all on the second page of files Dokkio will have for you.)
10. Now that our “Classes” Category is done, we’re going to create 4 separate tags for each of our 4 classes. Click “New Tag” here to create one.
11. You can create multiple tags at once – just click “add 3 lines” and voila. I’ve filled in my separate tags in their separate lines. When you’re done, click “Add” in the bottom corner (green button).
12. All my tags are nicely loaded. Dokkio tells me it’s automatically tagged some files into each of these categories – let’s go ahead and make sure it got them right.
13. Clicked on my “Class 1” tag – and all my class 1 files are here and none of the other classes! All done! And after the 5 minutes it took me to do this, I literally never have to do this again since Dokkio can now categorize anything further files in my Google Drive automatically into these tags and into my category. Yay!

Any questions or comments? Let us know and we’ll help you out 🙂

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Free Project Management Tools for 2022 + Software

People have many ideas – specifically business ideas – but the difference between a business idea and a business plan that can come to fruition can lie within your project management tools, or the lack thereof.

Even if you’re operating a business single-handedly – for example, an Etsy business or a business that you’re operating from home, it’s a good idea to use PM to get yourself get organized for yourself, and to practice for the employees that you might have one day! (Manifestation is the first step!)

So, I’ve compiled a list of useful Project Management software for you and your team.

  1. Dokkio – of course, I have to recommend Dokkio first! Though it’s touted mainly as a file organization software, Dokkio also allows you the ability to collaborate with your teammates through the use of Google Drive and Microsoft Teams (accessible through the Dokkio app itself, without even needing to open another tab). The best part is it’s FREE! The best way to kick off the New Year is by implementing good organization habits with you and your team. So not only do you get the PM software, but you’re also able to collaborate in real time thanks to the Google Drive integration AND have said Google Drive files automatically sorted for you. Get your free account here and sign up!
  2. Asana – if you’re needing to assign tasks to your teammates or even your boss, Asana can be a powerhouse tool for managing your team’s work, projects, and online tasks. Once a task is done, you can mark it complete and you’ll get an adorable confetti/unicorn mixture fly across your screen. It’s interactive and gamifies the entire work experience. Asana is free for teams of up to 15 people, but after that it’s $10.99 per user per month with some other caveats. Find their website here.
  3. Buffer – is there anyone that enjoys waking up at 5am to post to their Instagram story because that’s when their audience is online the most? I don’t think so. Buffer allows you to schedule your social media posts for free (up to 10 a week per social media outlet) so that you don’t have to miss out on your well deserved rest! After that, you can pay to schedule more posts through Buffer. Find their website here.
  4. Google Drive – Google Drive project management is free to a certain point; after a certain amount of data and storage, you’ll have to pay. See further pricing here in our Google Drive vs One Drive comparison post! Still, this makes it to our list because almost everyone is familiar with Google and it works on virtually any platform – teachers and students use it for almost everything, as well as many workplaces. You can use Google Drive in conjunction with Dokkio to organize all your team’s files and make sure nothing gets lost!
  5. Microsoft 365– Not necessarily free if you don’t have 365, but if you do, it comes with a multitude of project management tools to help you and your teams collaborate. Again, make sure to check our Google Drive vs One Drive comparison! OneDrive allows up to 5GB of storage for all you and your team’s files – so all of your projects that go into the OneDrive might add up. Dokkio is integrated with OneDrive as well, so all your files that you keep in there will be organized and ready to go for you as well. See about Microsoft’s PM software here.

Is there a software you use that you absolutely recommend that we missed? Is there a PM software that’s worth the price? Let us know in the comments!

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How to Organize Photos On Mac/Windows

While Dokkio may not have a phone app to help you organize on your handheld device quite yet, it is absolutely a powerhouse to use on your PC computer, even with photos.

Since Dokkio works on any platform and software on your PC, let’s go ahead with the tutorial.

When you first sign up with Dokkio (it’s free!), it will ask you to sync your files so it can begin to sort – you can do this with Google Drive, OneDrive, Gmail, Dropbox, Box, Slack, Notion, and Microsoft Teams. If you’d like us to add another file sync option, please let us know here. The more people will know want a specific file syncing option, the more likely we are to add it! We take all support requests to heart and our team is always dedicated to providing the best experience for you.

After syncing your files, Dokkio will begin to sort automatically – but there are things you can do to help it along.

  1. If you have a specific way of organizing, you can edit synonyms for categories by clicking “edit” here:

After this, scroll down to the “advanced” section, and enter synonyms for your category tag, which in this case is pictures. Here you can also select “images” and deselect all other file types for what will show up in the tag – this will help the AI sort things further on what you want and don’t want in your category.

Once you’ve clicked on “show advanced”, you may find it useful to enter “jpg”, “png”, “jpeg”, “gif”, “img”, “screenshot” synonyms in here. You can also toggle how confident you want the AI to be when auto-tagging your files (aka sorting automatically without you having to do anything). I’m very lazy and I trust the AI so I selected a lower confidence level. You can change this anytime.

After you’ve entered your synonyms, you’re done! Dokkio will know be able to sort and tag any files that are pictures and place them all into one neat category without your having to rifle through all your files and do it yourself.

As you can see here, you may get a message asking you if the AI is correct in wanting to place certain items as pictures, like so; you can do a quick glance and see which files, if not all, are appropriate for your category. Naturally, the AI got them all correct so I went ahead and okayed all 112 suggestions.

If you’d like to take it further and are more organized than I am, if you had your files originally placed in folders (none of mine were, because I enjoy living chaotically), Dokkio will automatically detect that and transfer those folders into your picture category for you. This functions for other categories as well. You can also tag folders with specific “tags” that tell Dokkio these files all share a similar quality – for example, “pool” – and then later on, if you add a picture and tag it with “pool”, Dokkio will automatically place that in that same folder for you so you don’t have to do it yourself!

Again, all of this works on Windows AND Mac – so no need to worry about leaving a file at home on your computer and not having it on your work computer. As long as Dokkio is downloaded on both computers, you’ll be able to pull your files anywhere, anytime. Happy organizing!

You can download Dokkio FREE here.

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GDPR Compliant Software

As we’ve said before, as more and more companies and browsers try to use your personal information to their advantage and to sell you more products, privacy is of the utmost importance these days.

With this comes GDPR compliancy. What is it? The General Data Protection Regulation is a policy set by the European Union (EU) that sets guidelines and limits the collecting of personal information from end users living in the EU. This prevents websites from collecting some of your personal information.

Even if the website is not based in or has no branches in the EU, it must comply to the EU standards for any individual living in the European Union.

GDPR forces websites to hand out data disclosures to EU visitors – websites must indicate that data is being collected and request that the end user consent to having said data be collected from them.

Other, more detailed information can be found here and here.

What this means for you is that data collected by companies that was previously a free-for-all is now being limited and you can choose to opt out (hopefully this spreads to other countries as well).

Moving on to GDPR compliant software:

  1. Dokkio: Dokkio is a file management and sorting AI software that organizes your desktop and cloud files for you – including Google Drive, Dropbox, Box, Slack, OneDrive, Notion, and Microsoft Teams. Our developers are always hard at work to ensure the best experience for you and love feedback on any type of cloud system users may want to add.
  2. Google Drive: a file storage and syncing device, Google supports GDPR compliancy efforts.
  3. Microsoft: a company related to most things computers, Microsoft states they are committed to GDPR compliance.
  4. Dropbox: a file hosting service, Dropbox states that GDPR compliance is of utmost priority and is committed to it.
  5. Slack: a business communication platform including threads, private messaging and more, Slack also states that they are GDPR compliant.
  6. Notion: a note-taking and project management software that combines your everyday work apps into one, Notion states they are committed to complying with GDPR standards.

We’re proud to say that at Dokkio, all of the platforms we use to help you organize your files are as GDPR compliant as we are – because your privacy matters.

Find us here at our website to try us out for free, and our social media here:

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Best Way to Organize Office Files/Files for Remote Work

The best way to organize office files and files for remote work is simple: by not having to do it yourself!

We’re not talking about hiring someone to organize your files – which is time consuming and costly. No, we’re talking about Dokkio: a file organization software that uses AI to automatically sort and organize your files for you.

Simply sync your files from Google Drive, Box, Dropbox, Microsoft Teams, Slack, OneDrive, or even your local desktop files and watch the magic happen: the AI will ask you a couple questions/give you some suggestions on how to sort those files and you can then choose if that’s how you want to proceed, or if you’d like to organize your files a different way.

From then on, the more you use Dokkio, the better it gets – the AI learns how you specifically like to organize your files and becomes more and more attuned to you and where you’d like your files to go, vastly reducing the amount of time it takes to organize those files yourself.

Dokkio’s got an awesome search function as well – simply search for any one of your files and you’ll find that it pops up immediately as well as files that are similar to it – something that WON’T happen when you simply try to search using Windows/any of the aforementioned platforms.

The best part? Dokkio is FREE and even our upgraded pro accounts are currently free!

Don’t waste your time on things that don’t need you to micromanage them – the wheel has been reinvented in this case. Try it out and let us know how you like it!


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Even if You’re Disorganized, Google Drive’s Update Will Force You to Organize

As seen here on TechRadar and through the original posting, Google Drive’s update will soon force you to organize your disorganized files.

Now, if you’re using Dokkio, this won’t pose much of a problem, since your files will already be organized. However, if you’re hosting the same files on multiple different platforms, Google’s update will migrate these files to “shortcuts”. What a shortcut means: only one location will be preserved for said files, and all other locations in which the same files are located will be replaced with a shortcut. Ownership and sharing permissions remain the same. A record and log of these changes can be viewed by admins in the admin audit log.

Google hopes that this will ease understanding of the structure of files, but of course, everyone organizes differently, so this may not sound like a good idea to you.

Admins will be notified several weeks before the migration in their domain, starting in early 2022. So you have some time, but not much. Admins will also be able to select when shortcuts are created in shared folders.

As for Google Workspace users, you will not be receiving the same notification – so best to get on it now!

Google Drive users will see a banner notification, but not be required to take any further action, as the migration will be automatic.

TLDR: Files and folders stored in multiple folders in Google Drive will be changed to shortcuts. This shouldn’t impact much, but if you’ve got the same files in a bunch of different locations, you might want to get Dokkio (for free!) and figure that out sooner rather than later!

Dokkio’s Website

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Google Drive vs OneDrive

When it comes to purchasing storage space for your files, you want to make sure you get the best option.

Luckily for you, it doesn’t matter which option you’ve chosen with Dokkio, because we sync from Google Drive, OneDrive, Gmail, Box, Dropbox, Slack, Notion, and Microsoft Teams! That’s a whole lot of options.

But still, you want the most bang for your buck, so we’re here to help you decide.

The breakdown, summarized in bullet points from this article:

Google Drive:

  • File sharing + synchronization features
  • Ability to create, store, manage, and share documents across Google Workspace
  • Ability to code your own apps
  • Downloadable client able to sync folders directly from your desktop
  • Sync files across cloud storage for offline access
  • Downloadable on multiple different platforms and devices
  • Only accessible through web browsers on Desktop
  • Real-time collaboration
  • Google One: $2.99/month 200GB storage; $9.99/month 2TB; $99.99/month 10TB; $199.99/month 20TB; $299.99/month 30TB
  • Google Workspace: $6/month (Starter Plan); $20/month (Enterprise)

One Drive:

  • File syncing + collaboration features
  • Works with Microsoft Office
  • Downloadable across Windows + MacOS
  • Allows offline work
  • Real-time collaboration
  • OneDrive Basic: 5GB free storage; $1.99 per user/month 100GB
  • Microsoft 365: $6.99/month 1TB; $9.99/month 5TB
  • Microsoft 365 Business: $15 per user/month 1TB per user
  • OneDrive Business: cloud service without productivity platform; $5/user/month 1TB; $10/user/month unlimited storage

The best option is always to go with the one you feel more comfortable with. If you’ve been using Microsoft Word up until now and all Microsoft 365 Office productivity assets, you’ll probably be better off sticking to what you know, or the platform your company is using so that file types are shareable with your colleagues without any issues.

And again, no matter which platform you choose, Dokkio will still be able to organize it all for you for free, so feel free to try it out and see how much time it saves you at Dokkio!

Find all of our social media here! Questions or comments? Let us know below!

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How to Prevent Cross-Site Leaks (XS Leaks) Attacks on Modern Web Browsers

Protecting your files and your privacy is a very serious matter. As you may have read here on Hacker News, there are apparently 14 new types of data leakage amongst different sites.

The modern web browsers affected currently include Mozilla Firefox, Google Chrome, Microsoft Edge, Safari, Opera, and Tor Browser.

The bug uses these browsers to allow a malicious website to glean personal data while you go about browsing other websites, allowing these hackers to see much of your personal info without you even knowing about it.

So, how to prevent this? Recommendations are to deny all messages/events from any website unless you are sure it is trustworthy. Restrict cookie, data, and other access websites may have to your info.

It is difficult to prevent completely as the problem lies on the browser/website’s end and its tracking allowances, however you can mitigate it by using extra secure browsers such as Mojeek, Searx, Swisscows, Qwant, DuckDuckGo, Brave, and others.

This is why we at Dokkio always maintain the utmost security in your files so you can rest safe in knowing that all of your files are always private and stay personal to you.

Visit us here to learn more or sign up for free now!

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Update! Dokkio now includes Microsoft Teams

Nobody asked, we listened. Just kidding – quite a few people and businesses asked for Microsoft Teams to be included in Dokkio!

All support, teams and channels are fully integrated, everything except for “shares”!

Now you can do everything you did in MT in Dokkio, but more organized and neatly.

Have you tried our new feature out yet? Thoughts and comments? Let us know in the comments!

How to Prevent Google Cloud Accounts Being Used by Hackers to Mine Cryptocurrency

You may have recently read here about compromised Google Cloud accounts being used to mine cryptocurrency.

In simple layman terms, hackers are exploiting Google accounts with no passwords or weak passwords to get inside the account easily, and then do what they wish with your account.

In some cases, they use the account to hike up Youtube views on a video, or install malware (6%), or mine for cryptocurrency (86%). No matter what their motive or purpose is, the good news is there are many ways to protect your account.

How to prevent it? Simply by strengthening your password or adding a password to your Google account. In most cases, this was the weak link that allowed hackers to be able to enter the Google accounts. (48% of the time). Passwords with letters, numbers, and symbols are the strongest – like “Puppy210!” If you have trouble remembering your passwords, we suggest writing it down in either a notebook or somewhere in your notes on your computer so it cannot be lost.

The other times the hackers were able to enter the Google account can be attributed to third-party software installed in the Cloud (26%) and Github credentials being leaked (4%).

To make sure your information is not stolen, never click on links from people you don’t know, or accounts that seem strange. Always check the URL and email user account of the person emailing you – Instagram/Gmail/Tiktok/Twitter etc will never send you a message asking you for your password and username.

To read more in depth, please visit the above link for the original article.

Here at Dokkio, we value your privacy and ensure that your login information and account is safe using multiple privacy practices and standards – we are also GDPR compliant. Questions or comments? Please comment here or visit us at our website.

Please follow us for more news and updates!

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