How To Manage Files in Google Drive Storage

Here at Dokkio, you can use our AI sorting system with many different platforms: Notion, Google Drive, Box, Slack, Gmail, and Dropbox.  

Let’s talk about how to manage your Google Drive files in storage.  

With Dokkio’s sorting system, you can easily sort through files that you’ve tagged as “unimportant” or in a category that you haven’t used in forever – neatly stored in one easily deletable “click”.  

Even if your files are all in an “uncategorized” category, you can still easily manage your Google Drive files in storage!  

In Dokkio, you can view your files in many different ways, suited to your needs. Let’s go through this together:  

1. Simply click on “date edited” where the arrow shows here.  

2. You will see a dropdown list. Click on the choice that best suits you and your files’ needs. For example, I tend to save files and forget about them, even though I haven’t touched them in decades. So for me, I’m going to sort by “oldest”, which means the older edited files which show first, and the newer edited files are last. 

3. Since all my old files are now at the top, I can easily see the files I most likely no longer need and bulk delete them. Here I have selected the top files by clicking the box to the left of one of the files, holding “Shift” key and clicking the box to the left of the last file I’d like to delete. Note: this will highlight every file between the first file you clicked and the last, so if you do NOT want to delete all of the files in between, uncheck the ones you would like to keep. 

4. Click “delete” and there you go! Your files are gone and that pesky Google Drive “not enough storage” warning notification will go away if you’ve deleted enough files. Deleting files on Dokkio will also delete the files from their content source, so make sure you do want to delete them!  

For managing and organizing your Google Drives further, make sure to use both the “tag” and “category tags” sections of Dokkio so our super powerful AI can properly sort and tag your items for you! Happy sorting. Was this helpful to you? Any questions or comments? Let us know in the comments below!  

How To Organize Your Work Files (for free!)

While keeping your personal files organized is important, keeping your work files
organized is arguably even more so. Whether you work at the office, at home, or
run your own business, keeping those files properly sorted is essential.
Knowing this, we created Dokkio, which is a computer software that sorts and
organizes through your files for you, currently for free, and can save you countless
hours of time.
The best part about Dokkio is it is at its most powerful the more files you sync to it –
it allows our state-of-the-art AI to filter through and sort your files even more
efficiently.
Here’s how it works:

1. Sign up for Dokkio (it’s free!)
2. Sync all your files from any of these platforms – Google Drive, Box, Notion, Dropbox, Gmail, OneDrive
3. That’s it! Allow our algorithm to sort and filter through all your files – you can also help tweak it by adding tags, categories, and synonyms to help our AI organize your files even more efficiently.

What used to take you hours of work and sorting through heaps and heaps of files doesn’t have to take up your precious time anymore – the automated file sorting software is HERE!

For more information on particular file sorting, visit any of our other articles customizing global navigation, improving file “kinds” support, and detecting and tagging companies, people and places.

For even more info, visit our website at dokkio.com with video tutorials, pictures and more!
Have you tried Dokkio yet? Comment and tell us about it!

Dokkio 2021 User Survey – Enter to win a $150 Amazon Gift Card

We are currently conducting our end-of-year survey to hear feedback from our users about how you use Dokkio and how we can improve the product in 2022.

By completing the survey, you will be automatically entered to win a $150 Amazon Gift Card.

Additionally, if you schedule and complete a 30 minute Zoom call with our team to expand on your feedback and answer some questions, we will enter your name a second time — doubling your chance to win!

You can complete the survey by following the link below:

Complete the Dokkio User Survey

Wanted: Microsoft Power Users for Dokkio

Here at Dokkio, we’re hard at work adding support for more Microsoft products. We already let you integrate your OneDrive files; now we’d like to integrate Teams, Outlook, and SharePoint.

We’re actively looking for Microsoft power users whose teams use these tools as an active part of their daily work. If this sounds like you, our Product team would like to talk with you to learn more about how you use these tools, and what capabilities you’d like to see if we integrate them into Dokkio. This is your chance to help shape the future of the Dokkio product.

And once we’ve implemented these new features, which should occur during the next few weeks, we’d like to have you as a beta tester.

If you’re interested in helping, please email info@dokkio.com and we’ll set up a time for a conversation.

User Story: Keeping My Many Hats Straight

I wear a lot of hats.

On any given day, I might deal with a venture capital investment memo in a VC firm’s Google Drive, an architectural blueprint for adding an ADU (accessory dwelling unit) to my home in my personal Gmail, a meeting agenda in yet another company’s Google Drive, and the audio files and transcript for an upcoming podcast episode in a Dropbox account. And that doesn’t even include the pitch decks that someone might Slack to me, or the scanned-in travel expense receipts I keep on my hard drive.

The point is, for a long time, whenever I needed to find a file, I had to navigate to the account in question, usually in yet another browser tab, and either search in that account, or navigate a folder tree. I usually had a plethora of visually identical browser tabs open at any given time. My best bet was to remember their order in my head, but this often failed, forcing me to cycle through the tabs to locate that needle in a haystack.

My many hats make Dokkio a particularly powerful tool. I can search in a single place for all my files and documents. And since I’m a Window’s user, the Windows client allows me to both integrate my local hard drive into Dokkio, and easily reach Dokkio in the task bar whenever I want, rather than sifting through my my Chrome browser windows or tabs.

If you live a similarly complicated life, give Dokkio a try. It’s the perfect “hat rack” to keep the different facets of that life organized.

–Chris Yeh