Dokkio will be unavailable for a short time (expected 20 minutes) for a major database upgrade on February 25 starting at 10pm PST (1am EST on Feb 26).
Our goal is 100% uptime with no scheduled downtime, but in this case, the downtime makes our upgrade process much easier. We’ve tried to minimize any disruption by scheduling this in the middle of a weekend night (in the U.S.), but we apologize for any inconvenience that it causes.
Why: User feedback! You’ve told us that the content in the body of emails is sometimes as (or more) important than their attachments (which Dokkio already supports).
What: When you connect Dokkio to Gmail, it now shows both your email attachments and individual Gmail messages (whether they have attachments or not). Gmail messages can be tagged, searched, viewed, and more.
When: If you joined Dokkio since October, a prototype of this capability has already been active; for all other accounts, it has been activated this past weekend.
Capabilities: The new capability includes these features:
Message searching: Your Dokkio search or Sidebar MultiSearch now includes the text of gmail messages; search results include both files and email messages. Message auto-tagging: If your account has tags like “golf” or “Contact: Mary Jones”, for example, email messages that mention those topics or people will be auto-tagged. Message tagging (manual): You can add your own tags to messages, to indicate messages to be discussed, or those requiring action Tag page – messages section: When you look at the tag page for “golf” or “Mary Jones” (from the example above), it shows you messages that mention them, along with files. Tag-based filtering: View emails that mention a topic, then add a filter to narrow the list to messages that mention a contact or customer.
Privacy & Security: Email messages and attachments are private to you in Dokkio. Other Dokkio users (even account administrators) do not see your email contents. If you send an email to, or receive an email from, another user on your Dokkio account roster, only the two of you see the email and attachments. Simply stated: access to email in Dokkio fully respects your email privacy, exactly as if you were logged into your Gmail account directly.
Check it out: If Gmail is connected to your Dokkio account, simply choose “Sources” from the left menu, and then “Gmail”, to see the new Gmail Source page below. Two sections show “Recent Attachments” and “Recent Emails”; “View All” for either section shows a complete list.
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If your Gmail is not currently connected to your Dokkio account, do it now! From any screen in Dokkio, click “Sources” in the left menu, and then click the “+ Content Source” button at the bottom of the page and select Gmail.
Get a Demo: If you would like a demo of this and/or other features coming soon, just use the link below to schedule it:
As always, if you have any questions or feedback, please do not hesitate to reach out to support@dokkio.com, via the in-product chat, or simply reply to this email.
Stay tuned for the next big thing – automatic tagging and caching of browsed pages!
Dokkio puts everything at your fingertips – files from Box, Dropbox, Drive, and OneDrive. Even email & attachments! While it’s never been easier to find your file, edit, share it, or tag it to create associations with clients, projects, vendors, we’ve learned having everything at your fingertips isn’t quite the dream come true it sounded like.
That’s why we’ve developed the ability to star a file or a folder.
Simply click the star to have a file or folder added to your left navigation menu. Done with that project? Click the star again to remove the item from the left-hand navigation.
Here is a screenshot of a spreadsheet opened. To the right of the spreadsheet name there is a while or unfilled star. To add this to your left navigation panel, click the star.
You can also star your items from the list view. Here’s a screenshot of a folder in in list view. Hover over the item you’d like to star, click the Actions button that appears when you hover, and click Star. (Notice the filled-in star next to the folder name, “My Drive.” Because it’s starred, you will see this in the navigation screenshot coming up.)
Now that we’ve starred the items we need most often, lets take a look at the left hand navigation panel.
It’s a simple as that. Try it out and tell us what you think. We love hearing from our users! And as always if you have any questions, suggestions, problems or family recipes, please let us know at support@dokkio.com.
We are excited to announce that have launched the Dokkio podcast, where users like yourself have the opportunity to share their experiences with Dokkio and discuss technologies that are critical to their workflow.
The hosting the podcast, Chris Yeh, aside from being a major proponent of Dokkio, is the co-author, along with LinkedIn founder Reid Hoffman, of Blitzscaling, the book that explains how to build world-changing companies like Amazon, Alibaba, and Airbnb in record time. Chris will interview a range of people, asking them about how they work, the tools they use, the challenges they face, and how Dokkio has helped them.
A writer, investor, and entrepreneur, Chris has had a ringside seat in the world of startups and scaleups since 1995. His books help founders, venture capitalists, corporate leaders, policymakers, and everyday people better understand how the internet has changed the way we work together to build amazing organizations.
Hundreds of companies, from garage-dwelling startups to Fortune 50 titans have tapped his knowledge and insights to accelerate and transform their businesses.
You can checkout episodes one and two at Finding File Sanity. And if you’d like to be featured on the Dokkio podcast, please fill out our Google form with a summary of how you use Dokkio and why you would like to be featured.
Many Dokkio users have expressed that the contents (body) of an email can often be as or more important to them than attachments.
We are nearing completion of a prototype for email messages — the body (text) of email messages — as a content source in Dokkio.
With this enhancement, you will be able to see Gmail messages in search results, searched by contents, subject, and sender.
If you are interested in providing feedback on the Enhanced Gmail Integration prototype, we would love to have you test the capability. Please email us at support@dokkio.com to get on our tester list!
| We’re very pleased to announce Sidebar 3.2, which makes tagging easier and better, with: |
| Tag suggestions: See Dokkio’s tag suggestions, without leaving Sidebar. For example if you tag files by Company, Sidebar shows you there are more suggested Company-Tags, and lets you easily accept or reject each one – all within the Sidebar pane Page Tagging suggestions: When you view a page, Sidebar’s “About this Page” panel now includes matches to suggested tags. You can easily tag and clip the page, and add the new tag to your actively-used tags, all with a single click. Tag management: Within Sidebar, you can view all active tags and tagged content, drop an existing tag, or add new tags (such as new Project or Customer tags when you start a Project or win a Customer), and Dokkio will start auto-tagging. |
| If you have already installed Dokkio Sidebar, your extension will automatically update to version 3.2. If you have yet to install Dokkio Sidebar, you can do so for free by visiting the Google Chrome store, linked below: |
| Please note: We’re currently rolling out and testing an enhanced tagging foundation, and these new Sidebar capabilities are built on it. If you created an account after May 2022, your account already uses the new foundation; you can simply start using the new features. If your account was created prior to May 2022 and you have not been part of our beta program and want to try these new Sidebar features, please contact support@dokkio.com; we will enable them for you. We plan to migrate the entire user base in the next couple of weeks, and will update you again when that is complete. |
We are excited to announce that we will be launching the Dokkio podcast, where users like yourself will have the opportunity to share your experience with Dokkio and discuss technologies that are critical to your workflow.
Hosting the podcast will be Chris Yeh who, aside from being a major proponent of Dokkio, is the co-author, along with LinkedIn founder Reid Hoffman, of Blitzscaling, the book that explains how to build world-changing companies like Amazon, Alibaba, and Airbnb in record time. Chris will interview a range of people, asking them about how they work, the tools they use, the challenges they face, and how Dokkio has helped them.
A writer, investor, and entrepreneur, Chris has had a ringside seat in the world of startups and scaleups since 1995. His books help founders, venture capitalists, corporate leaders, policymakers, and everyday people better understand how the internet has changed the way we work together to build amazing organizations.
Hundreds of companies, from garage-dwelling startups to Fortune 50 titans have tapped his knowledge and insights to accelerate and transform their businesses.
If you’d like to be featured on the Dokkio podcast, please fill out our Google form with a summary of how you use Dokkio and why you would like to be featured.
The Dokkio team has rearranged the dashboard on the home screen to put a greater emphasis on tagging and organizing.
The “All Tags” and “Tag Dropdown” (which defaults to Category tags) tiles are now presented at the top of the dashboard, while the “Sources” and “All Files” tiles are presented at the bottom, shown below:
Dokkio tags are a powerful way to automatically organize your files and content by category or context, and the goal of this change is to ensure users find, interact with, and utilize this feature.
Dokkio Sidebar 3.1.1 now maintains a “stickier” connection to your Dokkio account, in response to user feedback about Sidebar’s “silent logout” behavior.
When Sidebar is enabled but not connected to your Dokkio account, a small alert appears in your browser window, asking you to login. You may encounter this alert when you next use your browser. Once logged in, the connection remains for up to 30 days after your last interaction. You can explicitly logout via the Dokkio toolbar icon, or temporarily disable Sidebar using the Chrome “Manage Extensions” (puzzle piece) icon. Sidebar 3.1.1 is live in the Chrome Store now, and your Sidebar will automatically upgrade.
The Dokkio team has been hard at work improving and adding features to the Sidebar in response to user feedback. Here’s a look at the latest:
One-click to edit: Docs and Sheets can now be opened in their native environment with a simple hover-and-click action.
File management: Rename a file. If you have connected hundreds of files from Box, Dropbox, Drive, or even local files, saving you time in searching for those files and making that quick update.
Organization: Add tags (and sense!) to any of the above without navigating to another page or even knowing where the file resides.
Expanded Tag Suggestions: In addition to comparing the active web page to your existing Dokkio tags, the Sidebar compares it to suggested tags and shows them in the “About This Page” panel. It’s easy to accept (or reject) those suggested tags for that particular page and for expanded auto-tagging, too!
If you haven’t tried the Dokkio Sidebar yet, check out our Google Chrome Store page and click “Add to Chrome.” If you want to dig a little deeper first, see screenshots and read reviews on our Product Hunt page.
https://www.producthunt.com/products/dokkio-sidebar
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